Property Services Assistant (Maternity Cover) – Colchester

Caring Homes Group; Colchester; On-site; GBP 14,000 - 21,000; Full time

Job summary

Caring Homes Group is seeking a Property Services Administrator (Maternity Cover) in Colchester, Essex. The role pays £12.74 per hour and involves supporting the property services team, handling calls, processing service requests and arranging contractor attendance.

You will manage Purchase Orders, assist with invoice processing in the Ebis system, coordinate travel and hotel bookings, and provide general admin support, reception duties, and visitor coordination to ensure a professional,

Qualifications

• A strong team player with a positive attitude.
• Professional, approachable and customer-focused.
• Resilient and able to work independently when required.

Responsibilities

• Act as the first point of contact for the support office and Property Services team.
• Process property and maintenance service requests and arrange contractor attendance.
• Raise and manage Purchase Orders (POs) for contractors and suppliers, ensuring accurate tracking and coding.
• Support facilities management queries and assist with invoice processing through the Ebis system.
• Provide general administrative and clerical support, including preparing documents, emails, reports and meeting minutes.
• Manage reception duties, welcoming visitors and ensuring a professional and positive first impression.
• Maintain visitor records and coordinate visitor parking arrangements.
• Keep reception and entrance areas tidy and presentable.
• Coordinate hotel and travel bookings for staff.
• Order lunches and refreshments for meetings, training sessions and events.
• Manage stationery and office supply orders.
• Coordinate incoming and outgoing mail and parcel deliveries.
• Liaise with contractors, chase outstanding works and place orders where required.
• Support the wider team with ad-hoc administrative duties.

Skills

Team player

Customer-focused

Resilient

Independent worker

Site visits

Eager to learn

Job description

Caring Homes Group is seeking a Property Services Administrator (Maternity Cover) in Colchester, Essex. The role pays £12.74 per hour and involves supporting the property services team, handling calls, processing service requests and arranging contractor attendance.

You will manage Purchase Orders, assist with invoice processing in the Ebis system, coordinate travel and hotel bookings, and provide general admin support, reception duties, and visitor coordination to ensure a professional,