Property Services and Health & Safety Administrator

Jewish Care; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Property Services and Health & Safety Administrator to enhance the safety and well-being of its residents. This full-time hybrid role involves managing health & safety records, coordinating audits, and ensuring compliance with regulations. The ideal candidate will possess strong organizational skills and a commitment to maintaining a safe environment. Join a team that values excellence and provides a supportive atmosphere for both staff and residents.

Qualifications

• Experience in property management or facilities administration preferred.
• Knowledge of health & safety regulations in the care sector is highly desirable.

Responsibilities

• Manage Health & Safety records and audits to ensure compliance.
• Coordinate Fire Risk Assessments and manage statutory compliance documentation.
• Process orders and invoices related to property and health & safety.

Skills

Property Management

Health & Safety Regulations

Organizational Skills

Communication Skills

Microsoft Office Suite

Job description

Jewish Care is a leading provider of high-quality care services in the Greater London area. We are dedicated to improving the lives of our residents by offering exceptional care, comfort, and a safe environment. Our commitment to excellence has made us a trusted name in the care sector.

We are currently seeking a dedicated and detail-oriented Property Services and Health & Safety Administrator to join our team. In this role, you will play a crucial part in ensuring the safety and well-being of our residents by managing property services and health & safety procedures.

This post is full-time, working Monday to Friday, in a Hybrid role with a minimum of 2 days in the office per week.

What you will be doing:

Health & Safety:

• Collate and maintain all Health & Safety related records, including accident/incident data, investigations, safety monitoring data, safety walk-rounds, risk assessments, audits, reports, safety briefs, safe working practices, eye tests, drivers’ safety checks, DSE assessments, etc.
• Assist with Health and Safety audits as required.

Facilities & Asset Management:

• Manage insurances, method statements, and risk assessments for suppliers and contractors, ensuring records are up to date.
• Act as the main contact for insurance inspections, coordinating site visits, filing reports on SharePoint, and liaising with engineers and site management.
• Coordinate Fire Risk Assessments (FRA), upload documents, and report on action closures.
• Manage statutory compliance documentation and ensure all vehicle and equipment records are current.

Finance Tasks:

• Raise and process orders and invoices related to property and health & safety, ensuring correct coding and timely payments.
• Handle utility invoices and queries, and work with procurement to set up new suppliers.

Personnel Tasks:

• Process staff holiday, overtime, and expenses, maintaining accurate records.
• Ensure staff have necessary uniforms and PPE, maintaining stock levels.

Administration:

• Manage departmental documents, coordinate meetings and training, and support administrative activities like typing and photocopying.
• Attend meetings, take minutes, and ensure actions are followed up.

What we are looking for:

• Experience in property management or facilities administration preferred.
• Knowledge of health & safety regulations in the care sector is highly desirable.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Commitment to maintaining a safe environment for residents.