Facilities and Health & Safety Administrator

Thorntons Law LLP; Dundee; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

Join a leading law firm as a Facilities and Health & Safety Administrator, responsible for essential administrative tasks that keep the organization running smoothly. In this role, you will leverage your organizational skills and health & safety knowledge to support day-to-day operations and foster a safe working environment. Be part of a community focused on growth and development, with excellent benefits including 39 days of annual leave and a contributory pension scheme. Apply by 29th June!

Benefits

39 Days Annual Leave

Contributory Pension Scheme

Private Medical Insurance

Critical Illness Cover

Cycle to Work Scheme

Retail Discounts

Qualifications

• Highly organized with great attention to detail.
• Strong communicator with a confident demeanor.
• Flexible and proactive to changing priorities.

Responsibilities

• Managing day-to-day operations such as paperwork and invoices.
• Supporting suppliers and coordinating helpdesk queries.
• Assisting with health and safety tasks and documentation.

Skills

Organization

Communication

Time Management

Attention to Detail

Proactivity

Education

Knowledge of Health and Safety

Tools

Microsoft Office

Job description

Facilities and Health & Safety Administrator

Join to apply for the Facilities and Health & Safety Administrator role at Thorntons Law LLP

Facilities and Health & Safety Administrator

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Join to apply for the Facilities and Health & Safety Administrator role at Thorntons Law LLP

Facilities and Health & Safety Administrator (Fixed Term Contract 6-months)

Dundee

At Thorntons Law, every moment matters. Join our Estates and Office Services team as a Facilities and Health & Safety Administrator and you’ll feel inspired. You’ll feel connected. You’ll feel like you belong. And it all begins from the moment you join us.

That’s because we’ve created a different kind of law firm. Here, you’ll build relationships with clients and colleagues that really last. You’ll help shape what happens now, and what comes next. And we’ll support and encourage you to be the best you can be.

This is what life at Thorntons is all about. And this is your moment to be part of it.

About the role

Are you someone who thrives on getting things organised, solving problems, and keeping everything running smoothly behind the scenes? If you’ve got a “can-do” attitude, enjoy variety in your day, and love being the go-to person for getting things done—this could be the perfect role for you.

It’s about:

• Day-to-day Operations – processing paperwork and invoices, managing incoming mail, and ensuring everything is accurately recorded and securely filed.
• Supplier & Helpdesk Support – checking invoices against orders, tracking maintenance issues through our helpdesk system, and ensuring suppliers have the correct documentation.
• Facilities Support – helping with health & safety tasks, risk assessments, and equipment checks, while keeping accurate records and logs.
• Communication & Coordination – liaising with colleagues across the business, sharing clear updates, and helping to ensure the smooth running of the office environment.

What you’ll need

• Highly organised with great time management and attention to detail.
• A strong communicator—clear, confident, and able to work well with people at all levels.
• Tech-savvy with a good working knowledge of Microsoft Office.
• Flexible and proactive—you’re always ready to pitch in and adapt to changing priorities.
• Safety-conscious, ideally with some knowledge of health and safety or willingness to learn.
• Some previous knowledge of Health and Safety is preferred but not essential.

What we offer

We offer much more than just a competitive salary, and we’re committed to looking after our people in every way. Here’s just some of the benefits available:

• 39 Days Annual Leave (includes 5 fixed public holidays)
• Contributory Pension Scheme with salary exchange
• Private Medical Insurance
• Critical Illness Cover
• Income Protection Cover
• Group Life Assurance
• Exceptional maternity, paternity, partner and adoption leave packages
• Health care cash plan to support everyday health expenses
• Free Legal fees for moving home and life planning
• Cycle to Work Scheme
• Retail Discounts
• Hybrid Working

Access to a wide range of opportunities to build your expertise and advance your career, through courses, specialist accreditations, training, or business skills development.

Belonging

At Thorntons, we embrace diversity and are committed to creating a welcoming and inclusive workplace where everyone can thrive.

As a Disability Confident employer, we want to ensure that everyone has a positive experience when applying to join us. If you have a disability or are neurodivergent and need any adjustments during the recruitment process, just let us know — we’ll do everything we can to support you.

We work flexibly to meet the needs of our clients and our people. While not every role is the same, most offer a hybrid working pattern. We’ll work with you to agree the right arrangement that supports you, the role, and our clients.

Make the moment matter

If you’re looking for a career with a different kind of law firm, this is the moment to find out more - and apply.

Choosing the right company is about more than just the work—it’s about the people, the culture, and the opportunities to grow. At Thorntons Law, we’ve built something different. We’re one of Scotland’s largest and most respected full-service legal firms, but more importantly, we’re a firm that invests in you—your development, your ambitions, and your future.

All you need to do is apply by 29th June and we’ll be in touch.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Law Practice

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