Property Services Administrator

TN United Kingdom; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player in the financial sector is seeking a Property Administrator to provide essential support to their Real Estate teams. In this role, you will manage service charge reconciliations, oversee budgets, and ensure compliance with regulatory standards. With a focus on accuracy and communication, you'll liaise with various stakeholders to facilitate smooth operations. This position offers a hybrid working model, competitive benefits, and opportunities for career advancement in a dynamic environment. If you are detail-oriented and thrive in a collaborative setting, this opportunity is perfect for you.

Benefits

Bonus of 8-12% of total salary

30 days holiday

Market leading benefits and perks

Training and career progression opportunities

Qualifications

• Good working knowledge of property accounting systems is essential.
• AAT qualification is preferred, either qualified or in progress.

Responsibilities

• Provide professional administration support to Real Estate teams.
• Manage service charge reconciliation and budgets prepared by agents.
• Review and authorize invoices from Managing Agents.

Skills

Numerical skills

Attention to detail

Communication skills

Prioritization and planning

Education

AAT qualification or studying towards

Tools

Horizon or similar property accounting system

Job description

Bradley David Associates is recruiting for a Property Administrator to join our market leading client who operates in the financial industry. You will be based in their new City of London office with hybrid options available.

Job Overview:

• Monday to Friday 9am-5pm
• Bonus of 8-12% of total salary
• 30 days holiday
• Market leading benefits and perks
• Training and career progression opportunities

Job Summary: To provide professional administration support to the Real Estate and Real Estate Finance Teams, within agreed SLAs, in order to meet key business and regulatory requirements.

Job Duties:

• Managing all service charge reconciliation & budgets prepared by Managing Agents.
• Checking & obtaining authorisation for all Managing Agents invoices.
• Dealing with all insurance recharges & monitoring of insurance claims.
• Payment of all void rates bills.
• Review all service charge reconciliations prepared by Managing Agent. Circulate any findings to Property Manager & Asset Manager for further review. Collate all responses & liaise with the Managing Agent, ensuring all service charges are completed in line with RICS guidelines.
• Review all service charge budgets prepared by Managing Agent. Circulate to Property Manager & Asset Manager for further review. Collate all responses & liaise with the Managing Agent.
• Check Managing Agents invoices for void units against the service charge budget & obtain authorisation from the Property Manager. Agree all Managing Agents VAT liability invoices to the VAT reports. Obtain authorisation from Asset Manager.
• Attend quarterly management meetings with Managing Agents.
• Review all rates bills relating to any void properties. Request approval from Asset Manager. Circulate monthly rates payment report. Prepare payment run to pay rates bills. Ensure that any refunds due are requested from relevant councils. Liaising with Agents re rates mitigation.
• Recharge annual insurance premiums to all tenants & Managing Agents. Deal with any tenant queries that may arise. Review monthly Insurers statement & post any adjustments needed. Monitor all insurance claims to ensure Insurers payments are allocated correctly.
• Invoice all expenditure that is to be recharged directly to tenants including superior landlord costs.
• Provide support to the Property Services team as required.
• Assist with projects that impact the portfolio/division.

Requirements

• Good working knowledge of Horizon or similar property accounting system.
• Awareness of the RICS service charge guidelines.
• Good numerical skills and attention to details.
• Should be able to prioritise & plan work to ensure deadlines are met.
• Must be able to communicate effectively with all levels of staff.

Qualifications:

• AAT - Either qualified or studying towards.