Property Operations Assistant (Part-Time, London)

Family Office; Greater London; Hybrid; GBP 14,000 - 28,000; Part time

Job summary

Family Office in London is seeking a part-time Property Administrator to support day-to-day property and facilities management. This on-site role is hybrid, based in London, and requires regular coordination with tenants, vendors, and internal teams.

You will help with budgeting, expense tracking and simple leadership summaries, while maintaining accurate records and ensuring safe, well-running common areas.

Qualifications

• Previous property management and/or lettings experience.
• Office Administration / Property Administrator experience.
• Detail oriented with good scheduling and organisational skills.
• Skills in Property Management and Real Estate to oversee facility operations and maintain accurate property records.
• Strong Communication and Customer Service skills to interact effectively with internal teams, vendors, and visitors.
• Basic Budgeting skills to assist with property-related expense tracking, invoice review, and cost reporting.

Responsibilities

• Maintaining & updating property database information.
• Organising property repairs & maintenance.
• Dealing with tenant queries.
• Assisting with property development project administration.
• Making periodic site visits.
• Co-ordinating insurance renewals.
• Tracking rent collections.
• Liaising with third party consultants on rent reviews.
• Maintaining & updating the list of preferred suppliers.
• Overseeing commercial property management.
• Tracking utility charges, council tax & business rates.
• Arranging gas safety, EPC checks and meter readings.
• Ability to work independently and without supervision.
• Other ad hoc tasks.

Skills

Property management

Office administration

Scheduling

Organisational skills

Communication

Customer service

Budgeting

Education

Higher education in business/real estate

Tools

Microsoft Office

Google Workspace

Job description

Family Office in London is seeking a part-time Property Administrator to support day-to-day property and facilities management. This on-site role is hybrid, based in London, and requires regular coordination with tenants, vendors, and internal teams.

You will help with budgeting, expense tracking and simple leadership summaries, while maintaining accurate records and ensuring safe, well-running common areas.