Property Office Operations Lead

Osborn Executive Recruitment Ltd; Greater London; On-site; GBP 30,000 - 35,000; Full time

Job summary

Osborn Executive Recruitment Ltd is seeking an Office Manager in London to run the office of a medium-sized property management company. The role is full time in the office, supporting a team of about 30 people across property and accounting, and reporting to senior leadership to keep operations smooth.

Key duties include managing calls, greeting clients, handling post, invoices, CRM, coordinating contractors, maintaining records, safety checks, stock, and events.

Qualifications

• Experience in office management role.
• Strong attention to detail and both written and verbal communication.
• Experience in real estate industry is desirable.
• Good organizational skills and ability to meet strict deadlines.

Responsibilities

• Answer incoming calls and intercom; deal where possible.
• Greet clients and contractors.
• Open post, distribute, scan and date stamp.
• Upload invoices and deal with system issues.
• Maintain filing including archive storage and scanning.
• Scan and email insurance details on request.
• Coordinate with contractors for visits; liaise with Caretaker, Leaseholder or Tenant.
• Send notices on behalf of Property Managers.
• Operate key register and order keys as needed.
• Maintain CRM data up to date.
• Monitor stock levels of office consumables.
• Health & Safety checks including annual checks for fire extinguishers and alarms.
• Arrange servicing of air con and gas boiler.
• Organise Summer and Christmas Parties.

Skills

Office management

Attention to detail

Communication skills

Organisation

Real estate experience

Job description

Osborn Executive Recruitment Ltd is seeking an Office Manager in London to run the office of a medium-sized property management company. The role is full time in the office, supporting a team of about 30 people across property and accounting, and reporting to senior leadership to keep operations smooth.

Key duties include managing calls, greeting clients, handling post, invoices, CRM, coordinating contractors, maintaining records, safety checks, stock, and events.