Property Management Finance & Invoicing Specialist

Marks Sattin; Leeds; On-site; GBP 24,000 - 34,000; Full time

Job summary

Marks Sattin is seeking an organised administrator to support the property management team in Leeds. The role focuses on processing supplier invoices, maintaining property records, and assisting with service charge accounts and debt recovery where needed.

The successful candidate will handle utility bills, insurance renewals, and liaise with utilities and brokers to secure competitive contracts, while providing general support to Property Managers in day-to-day operations.

Qualifications

• Organised and detail-oriented administrator with strong financial processing skills.

Responsibilities

• Managing and processing supplier invoices received through various channels, ensuring accurate allocation and approval workflows.
• Recording and uploading authorised invoices onto the property management system for payment processing.
• Assisting with the preparation and reconciliation of service charge accounts.
• Supporting the management of tenant accounts, including monitoring outstanding balances and debt recovery administration.
• Retrieving and maintaining utility billing information from supplier portals and online platforms.
• Coordinating annual insurance renewals, arranging payments and raising tenant recharges where applicable.
• Overseeing vacant property business rates administration and liaising with specialist mitigation providers.
• Acting as a point of contact for utility suppliers, arranging account closures, transfers and new occupier registrations.
• Managing utility consumption records, including obtaining and submitting meter readings.
• Processing utility recharges to occupiers and arranging payment of landlord liabilities for vacant premises.
• Liaising directly with utility companies and appointed brokers to secure competitive energy and utility contracts.
• Maintaining accurate property records and ensuring all administrative processes are completed efficiently and in line with client requirements.
• Providing general support to Property Managers to assist with the day-to-day management of commercial real estate assets.

Job description

Marks Sattin is seeking an organised administrator to support the property management team in Leeds. The role focuses on processing supplier invoices, maintaining property records, and assisting with service charge accounts and debt recovery where needed.

The successful candidate will handle utility bills, insurance renewals, and liaise with utilities and brokers to secure competitive contracts, while providing general support to Property Managers in day-to-day operations.