Property Management Assistant

Northumberland County Council; Morpeth; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

Northumberland County Council is seeking a Property Management Assistant to provide administrative support to the Statutory Maintenance Team, helping deliver and monitor statutory compliance across the council's property portfolio.

This role focuses on supporting the Solar PV Team, maintaining compliance records, processing documentation, updating corporate systems and coordinating correspondence. The position operates on a hybrid basis with initial training at County Hall.

Qualifications

• GCSEs (or equivalent) in English and Maths (C/4 or above).
• Proven admin/office experience, ideally in property or local authority.
• Strong IT skills and experience with Microsoft Office.
• Good written and verbal communication with officers, contractors and stakeholders.

Responsibilities

• Maintain compliance records and process certification and statutory documents.
• Update corporate systems and maintain service level agreement documents.
• Coordinate correspondence and support reporting on statutory maintenance obligations.
• Work with Solar PV Team to deliver statutory compliance across the property portfolio.
• Support training and flexible office attendance as required.

Skills

Administrative experience

Attention to detail

Organisational skills

Communication

Education

GCSEs English & Maths

Tools

Microsoft Office

Job description

We are seeking a Property Management Assistant to provide administrative support to the Council's Statutory Maintenance Team. The role supports Technical Statutory Maintenance Officers in the delivery and monitoring of statutory compliance across the Council's property portfolio. This role will primarily support the Solar PV Team., Duties include maintaining compliance records, processing certification and statutory documentation, updating corporate systems, coordinating correspondence, and maintaining service level agreement documents. The postholder will support reporting and help ensure statutory maintenance obligations are met in line with legislative and Council requirements.

The ideal candidate will have strong administrative experience, good attention to detail, and the ability to work effectively within a small team. The role requires good organisational skills, the ability to prioritise workloads, and confidence in using standard Microsoft systems. Effective communication skills and the ability to work both independently and as part of a team are essential. This role operates on a hybrid working basis; however, there will be a requirement to work from County Hall, particularly during the initial training period and at times of increased service demand. Flexibility to attend the office as required is essential.

• A good standard of education, including GCSEs (or equivalent) at Grade C/4 or above in English and Maths
• Proven experience in an administrative or office-based role, ideally within property, maintenance, or a local authority environment
• Strong IT skills, including confidence in using Microsoft Office applications and corporate record-keeping systems
• Effective written and verbal communication skills, with the ability to liaise professionally with officers, contractors, and external stakeholders We offer a supportive and flexible working environment where your expertise can make a real difference across the organisation, alongside a fantastic benefits package including
• 26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees)
• Automatic enrolment into the Local Government Pension Scheme
• Flexi scheme - up to 2 days flexible leave available per month (pro rata for part-time employees)

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