Property Coordinator

Pinnacle Group Limited; Greater London; Remote; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Flexible Working Arrangements

Private Medical Insurance

Enhanced Pension Scheme

Life Assurance

Additional Annual Leave

Cycle to Work Scheme

Employee Assistance Programme

Retail Discounts

Sick Pay Schemes

Personal Development Plans

Company Car/Car Allowance

Electric Vehicle Scheme

Job summary

Pinnacle Group Limited is seeking a Property Coordinator for a fully remote role, operating 9am–5.30pm, Monday to Friday. You will manage the client portal and site mailboxes, respond to housing management enquiries, and delegate issues to Property Managers.

The role requires experience in Affordable Housing, strong organisation, and proficiency in Microsoft Office. You will handle repairs, prepare KPI data for clients, send complaint acknowledgements, and oversee digital customer contact with

Qualifications

• Strong administrative skills and ability to prioritise workload.
• Experience in Affordable Housing.
• Proficient with Microsoft Office and digital tools.

Responsibilities

• Administer client portal and site mailboxes; allocate cases to Property Managers and Income Team.
• Review and raise repairs for rented properties with Property Managers.
• Provide data for KPI reports and other client reports.
• Send complaint acknowledgements and assign to Property Managers.
• Communicate clearly with residents and manage digital customer contact.

Skills

Administrative skills

Time management

Microsoft Office

Tools

Microsoft Office

Job description

Pinnacle Group are looking to recruit a Property Coordinator to aid in the smooth operation of our property management services. This position involves managing site mailboxes, responding to housing management enquiries, and delegating more complex issues to Property Managers. The role also includes working on the client portal to allocate cases and repairs, handling invoices, sending complaint acknowledgements, and overseeing the mutual exchange process alongside Property Managers.

The Homes team operates a large mixed portfolio of new and existing Affordable homes nationwide comprising Affordable and Social Rent, Shared Ownership and Supported homes.

The ideal candidate will be a highly organised and proactive administrator with experience in Affordable Housing, who is confident managing customer portals, repairs and digital customer contact, has excellent Microsoft Office skills, and can effectively prioritise workloads, meet deadlines and deliver high-quality service to residents, clients and internal stakeholders.

This is a full time, remote role with the working hours of 9am - 5.30pm Monday - Friday.

Who We Are

Pinnacle Group is a market-leading national provider of housing, neighbourhood and workplace services. With over thirty years of experience, we deliver expert, place-based management and maintenance solutions that enhance the everyday lives of the communities we serve.

We’re a people-first organisation with a values-driven culture that has stood the test of time -reflected in the way we care for both our employees and our customers.

Who We’re Looking For

We’re looking for something who not only meets the key criteria below but also embraces our core values – Trust, Respect, Involve, Challenge, and Deliver Excellence – and is committed to earning and maintaining the confidence of our clients and communities.

Key Responsibilities

• Lead and manage the administration of the client's customer portal and site mailboxes. Responding to housing management queries and allocating cases to the Property Managers and Income Team where applicable. Ensuring high quality responses are provided to Customers and the clients systems are kept fully updated.
• Manage the incoming repair cases logged on the system. Lead on the review of cases and raising of repairs for the rented properties, alongside the Property Managers.
• Support with providing data for clients KPI reports and other reports as stipulated in the contract or requested by client.
• Send complaint acknowledgements and assign them to Property Managers
• Communicate clearly and effectively with residents, managing the digital customer contact.

Key Requirements

• Excellent administrative skills
• Ability to meet deadlines with strong organisational skills
• Experience in Affordable Housing
• Microsoft efficient

Our Offer

We believe that diversity makes us stronger. The more varied our workforce, the better we can understand, reflect and meet the needs of the communities we serve. That’s why we actively welcome applications from people of all backgrounds – especially those who represent the communities we work with every day.

As a colleague, you’ll be part of an inclusive and supportive culture where you’re encouraged to thrive. We’re committed to helping you reach your full potential through continuous learning, development opportunities and career progression.

Benefits

• Maternity/paternity packages
• Flexible Working Arrangements
• Life Assurance
• Enhanced Pension Scheme
• Additional Annual Leave
• Private Medical Insurance
• Cycle to Work Scheme
• Employee Assistance Programme
• Retail Discounts
• Childcare Assistance
• Season Ticket Loans
• Sick Pay Schemes
• Personal Development Plans
• Company Car/Car Allowance
• Electric Vehicle Scheme