Property Conveyancing Assistant & Legal Secretary

JS Legal Recruitment Ltd; Hastings; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

22 days annual leave plus public/bank

Two wellbeing days

Your birthday off

Pension

Social events throughout the year

Job summary

JS Legal Recruitment Ltd in Hastings is seeking an experienced Conveyancing Assistant / Legal Secretary to join the busy property department. You will support fee earners handling residential and commercial property matters and provide civil litigation admin support as needed.

The role includes diary management, audio typing, client liaison, and preparing quotations and client care letters, with use of case management systems and online searches.

Qualifications

• Ideally 1 year of residential or commercial property experience.
• Civil Litigation experience desirable.
• Proficient in Microsoft Office suite.

Responsibilities

• Provide support to the property fee earners with a minimum of 20–30 new instructions per month.
• Provide administrative support to the Civil Litigation Fee Earner.
• Screen incoming calls.
• Process new business opportunities to support the property department.
• Diary management and meeting coordination.
• Use case management system.
• Audio typing.
• Liaise with clients, solicitors, estate agents and mortgage lenders.
• Provide quotations and client care letters.
• Deal with client queries and take instructions from clients.
• Amend and reformat documents.
• Apply for searches using online services including Land Registry.
• Use HMRC portal to complete stamp duty forms.
• Handle post-completion matters.
• Maintain client files and filing system.
• Assist fee earners in maintaining client accounts.

Skills

Residential Property

Commercial Property

Civil Litigation

Microsoft Office

Word

Outlook

Excel

Multitasking

Client Liaison

Tools

Case management system

Job description

JS Legal Recruitment Ltd in Hastings is seeking an experienced Conveyancing Assistant / Legal Secretary to join the busy property department. You will support fee earners handling residential and commercial property matters and provide civil litigation admin support as needed.

The role includes diary management, audio typing, client liaison, and preparing quotations and client care letters, with use of case management systems and online searches.