Conveyancing Secretary

JS Legal Recruitment Ltd; Hastings; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

22 days annual leave plus public/bank

Two wellbeing days

Your birthday off

Pension

Social events throughout the year

Job summary

JS Legal Recruitment Ltd in Hastings is seeking an experienced Conveyancing Assistant / Legal Secretary to join the busy property department. You will support fee earners handling residential and commercial property matters and provide civil litigation admin support as needed.

The role includes diary management, audio typing, client liaison, and preparing quotations and client care letters, with use of case management systems and online searches.

Qualifications

• Ideally 1 year of residential or commercial property experience.
• Civil Litigation experience desirable.
• Proficient in Microsoft Office suite.

Responsibilities

• Provide support to the property fee earners with a minimum of 20–30 new instructions per month.
• Provide administrative support to the Civil Litigation Fee Earner.
• Screen incoming calls.
• Process new business opportunities to support the property department.
• Diary management and meeting coordination.
• Use case management system.
• Audio typing.
• Liaise with clients, solicitors, estate agents and mortgage lenders.
• Provide quotations and client care letters.
• Deal with client queries and take instructions from clients.
• Amend and reformat documents.
• Apply for searches using online services including Land Registry.
• Use HMRC portal to complete stamp duty forms.
• Handle post-completion matters.
• Maintain client files and filing system.
• Assist fee earners in maintaining client accounts.

Skills

Residential Property

Commercial Property

Civil Litigation

Microsoft Office

Word

Outlook

Excel

Multitasking

Client Liaison

Tools

Case management system

Job description

Conveyancing Assistant / Legal Secretary

Our client offering a full range of legal advice to business and individual clients, have a fantastic opportunity for an experienced Conveyancing Assistant/ Legal Secretary to join their busy property department based in Hastings. You will have gained in experience in Residential Conveyancing or Commercial Property; knowledge of Civil Litigation will be advantageous as you will also provide administrative support to the Litigation Fee Earner.

As an experienced Conveyancing Assistant / Legal Secretary you will support one or more fee earners .

The Role

• To provide support to the property fee earners with a minimum of 20 – 30 new instructions per month
• Provide administrative support to the Civil Litigation Fee Earner
• Screening incoming calls
• Dealing with new business opportunities so that these are processed efficiently helping to ensure the continued success of the property department
• Diary management , booking rooms and arranging meetings
• Using case management system
• Audio typing
• Liaise with clients, solicitors, Estate agents and mortgage lenders
• Providing quotations , sending out client care letters
• Deal with client queries, and take instruction from clients
• Amend and reformat documents
• Apply for searches using on line services including land registry
• Using HRMC website to complete stamp duty land tax forms
• Deal with post completion matters
• Maintain client files, opening and closing of files
• Maintain the filing system
• Assist fee earners in the maintenance of client accounts

Experience required:

• Ideally 1 years recent Residential or Commercial Property experience some Civil Litigation experience desirable
• Experience with Microsoft office , word, outlook, Excel
• Able to prioritise and multitask
• Excellent telephone manor
• Possess the ability to deal with client queries when fee earners are out of the office
• Friendly working environment
• Competitive salary
• Hours Monday to Friday 9am- 5.30pm

Benefits

• 22 days annual leave plus Public and Bank Holidays, plus paid Christmas closure
• Two wellbeing days
• Your birthday off
• Pension
• Social events throughout the year