Property Client Accounts Executive (Hybrid)

Harte Recruitment - Property & Conveyancing Recruitment Specialists; Manchester; Hybrid; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Hybrid working

Flexibility around life outside work

Progression to Property/Client Apps. M

Job summary

Harte Recruitment is working with a growing Manchester property business to appoint a Property Client Accounts Executive to manage the day-to-day financial administration of its managed portfolio.

This role focuses on property client money: rent in, payments out, accurate records, arrears control and landlords kept informed. You’ll work closely with Lettings and Property Management rather than operating as a separate accounts function.

Qualifications

• Experience within lettings, property management, property accounts or client accounting.
• Experience reconciling rent or client-money transactions.
• Understanding of landlord and tenant financial transactions.
• Strong numerical skills, accuracy and attention to detail.

Responsibilities

• Reconcile rents, allocate receipts and investigate payment discrepancies.
• Process landlord payments, statements and finance queries.
• Monitor and chase rent arrears, payment promises and arrangements.
• Escalate persistent arrears and support formal tenancy action where required.
• Process contractor/supplier invoices and resolve payment queries.
• Manage service charges, ground rent, utilities, void council tax, maintenance and other property expenditure.
• Investigate unusual transactions and discrepancies.
• Keep landlords and the wider property team informed.
• Use PayProp, the property CRM and internal systems.
• Take ownership of property financial administration, allowing Lettings and Property Management colleagues to focus on their core roles.

Skills

Lettings experience

Property management

Client accounting

Rent reconciliation

Chasing arrears

Communication with landlords

Attention to detail

IT skills

Education

AAT qualification welcomed

Tools

PayProp

Property CRM

In-house systems

Job description

If you know your way around rents, reconciliations and client money and want a role where you’re part of the wider property team, this Property Client Accounts Executive opportunity offers hybrid working, flexibility around life outside of work and genuine scope to grow with the business.

The Package:

• Up to £32,000 basic salary, depending on experience
• Monday to Friday, full-time, with flexibility by discussion
• Hybrid working, with a minimum of 2 office days per week, including Wednesday
• Flexibility where possible when personal responsibilities crop up
• Genuine progression towards a Property / Client Accounts Manager position
• Join a growing lettings and property management team

The Company & Role:

Harte Recruitment is working with a growing Manchester property business to appoint a Property Client Accounts Executive to manage the day-to-day financial administration of its managed portfolio.

This isn't traditional bookkeeping or corporate accounting. Your focus is property client money: rent in, payments out, accurate records, arrears controlled and landlords kept informed. You’ll work closely with Lettings and Property Management rather than operating as a separate accounts function.

The Person:

• Experience within lettings, property management, property accounts or client accounting
• Experience reconciling rent or client-money transactions
• Understanding of landlord and tenant financial transactions
• Strong numerical skills, accuracy and attention to detail
• Confident chasing arrears and discussing money professionally
• Comfortable communicating with landlords, tenants, contractors and colleagues
• Organised, proactive and confident managing recurring deadlines
• Good IT skills and ability to learn new systems
• Able to work independently while being a collaborative team member
• PayProp experience advantageous, not essential
• Accounting qualifications such as AAT welcomed but not essential

The Property Client Accounts Executive Role:

• Reconcile rents, allocate receipts and investigate payment discrepancies
• Process landlord payments, statements and finance queries
• Monitor and chase rent arrears, payment promises and arrangements
• Escalate persistent arrears and support formal tenancy action where required
• Process contractor/supplier invoices and resolve payment queries
• Manage service charges, ground rent, utilities, void council tax, maintenance and other property expenditure
• Investigate unusual transactions and discrepancies
• Keep landlords and the wider property team informed
• Use PayProp, the property CRM and internal systems
• Take ownership of property financial administration, allowing Lettings and Property Management colleagues to focus on their core roles