Property Assistant

Tate Recruitment; Greater London; Hybrid; GBP 35,000 - 40,000; Full time

Benefits offered by this job

Benefits

Hybrid working

Job summary

Property Assistant role in London with hybrid working, offering £35,000 - £40,000 plus benefits. You will support a major retail client within a large portfolio, collaborating with property professionals across the UK and Europe.

This role focuses on reporting, financial administration, onboarding projects, and client service delivery, with opportunities to learn, grow and take on increased responsibility in a high-performing account team.

Qualifications

• 12 months' experience in property administration, property management or a related environment.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Advanced Excel skills and confidence working with data.
• Strong attention to detail.
• Experience producing reports and presentations.
• A proactive approach and willingness to take ownership of tasks.
• Confidence communicating with internal and external stakeholders.

Responsibilities

• Supporting senior account managers and surveyors across the portfolio.
• Coordinating client requests and stakeholder communications.
• Preparing reports, presentations and meeting documentation.
• Tracking actions and ensuring deadlines are met.
• Producing monthly and quarterly client reporting.
• Maintaining portfolio trackers and management information.
• Analysing data and identifying trends or discrepancies.
• Supporting KPI reporting and performance monitoring.
• Assisting with onboarding and mobilisation of new properties.
• Managing property records and portfolio databases.
• Supporting compliance and due diligence activities.
• Maintaining documentation across multiple systems.
• Supporting budgeting and CapEx reporting processes.
• Assisting with invoicing and fee tracking.
• Monitoring expenditure and reporting variances.
• Supporting portfolio financial reporting.
• Coordinating strategic initiatives across the portfolio.
• Monitoring project milestones and deliverables.
• Supporting operational improvements and best practice initiatives.

Skills

Organisational skills

Time management

Communication skills

Advanced Excel

Attention to detail

Report creation

Presentation skills

Proactive approach

Stakeholder communication

Property administration

Tools

Excel

Job description

Property Assistant

London (Hybrid Working) ? £35,000 - £40,000 + Benefits

Ready to build your property career with a major retail portfolio?

We're recruiting for an exciting Property Assistant opportunity supporting one of the UK's largest and fastest-growing commercial property management accounts. This is much more than a traditional administration role. You'll become a key part of a high-performing account team, working alongside experienced property professionals and supporting a major retail client with a substantial portfolio across the UK and Europe.

If you're looking for a role where you can learn, develop and take on increasing responsibility within a large, well-respected organisation, this could be the perfect next step.

Why this opportunity?

This role offers exposure to a high-profile commercial property portfolio, giving you the chance to work closely with senior stakeholders, surveyors and account managers across multiple countries.

You'll join a collaborative and supportive team that genuinely invests in career development, making it an excellent opportunity for someone looking to grow their property management career within a large-scale, professional environment.

Whether you're currently working as a Property Assistant, Property Administrator, Property Coordinator, or you've gained early property experience and are ready for your next challenge, this role offers exceptional progression opportunities.

The Role

Working closely with the UK Key Account Manager and wider European account team, you'll help ensure the smooth running of a large commercial property portfolio by supporting reporting, financial administration, onboarding projects and client service delivery.

Key responsibilities will include:

Client & Account Support

• Supporting senior account managers and surveyors across the portfolio
• Coordinating client requests and stakeholder communications
• Preparing reports, presentations and meeting documentation
• Tracking actions and ensuring deadlines are met

Reporting & Analysis

• Producing monthly and quarterly client reporting
• Maintaining portfolio trackers and management information
• Analysing data and identifying trends or discrepancies
• Supporting KPI reporting and performance monitoring

Property Administration

• Assisting with the onboarding and mobilisation of new properties
• Managing property records and portfolio databases
• Supporting compliance and due diligence activities
• Maintaining documentation across multiple systems

Financial Administration

• Supporting budgeting and CapEx reporting processes
• Assisting with invoicing and fee tracking
• Monitoring expenditure and reporting variances
• Supporting portfolio financial reporting

Projects & Process Improvement

• Coordinating strategic initiatives across the portfolio
• Monitoring project milestones and deliverables
• Supporting operational improvements and best practice initiatives

What We're Looking For

We're interested in ambitious, organised and professional individuals who enjoy working in a fast-paced environment and want to develop their career within commercial property.

Ideally you'll have:

• At least 12 months' experience in property administration, property management or a related environment
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• Advanced Excel skills and confidence working with data
• Strong attention to detail
• Experience producing reports and presentations
• A proactive approach and willingness to take ownership of tasks
• Confidence communicating with internal and external stakeholders

What's in It for You?

Work on a large-scale commercial property portfolio with a major retail client

Join a supportive, high-performing team with genuine career progression opportunities

Gain exposure to senior stakeholders across the UK and Europe

Learn from experienced property professionals and surveyors

Develop your commercial property expertise within a growing account

Hybrid working environment with collaboration and flexibility