Team Assistant - Commercial Property

Osborne Appointments; Milton Keynes; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Annual bonus

Holiday entitlement

Birthday day off

Flexible working

Pension scheme

Life insurance

Income protection

Private healthcare

Healthcare cash plan

Wellbeing support

Job summary

Osborne Appointments in Milton Keynes is seeking a Team Assistant to join the busy Commercial Property team. The role focuses on delivering high-quality administrative support to help the team run smoothly and efficiently.

You will manage legal documents, diary and inbox, assist with billing, and handle client enquiries. A background in property law and a long-term commitment to legal administration are valued.

Qualifications

• Prior experience in Commercial Property is desirable.
• Minimum Residential Property experience required.
• Experience as a Legal Assistant/Legal Secretary/Team Assistant or similar legal support position.
• Desire to build a long-term career in legal administration and support.
• Excellent organisational skills with strong attention to detail.
• Confidence managing multiple priorities, diaries and deadlines.
• Strong communication and client service skills.
• Professional, personable and collaborative approach.
• Good IT and document production skills.
• Understanding of confidentiality and compliance within a legal environment.

Responsibilities

• Providing comprehensive administrative support to the Commercial Property team.
• Managing the administrative aspects of legal matters from file opening through to file closure.
• Ensuring compliance, file organisation and records are kept up to date.
• Producing, formatting and managing legal documents and correspondence.
• Transcribing digital dictation.
• Providing diary and inbox management for lawyers.
• Managing incoming and outgoing post, emails and electronic documentation.
• Keeping lawyers updated on tasks, deadlines and key dates.
• Support with billing, payment requests, credit control and other matter-related financial administration.
• Processing new client enquiries and acting as a professional first point of contact.
• Liaising with clients via telephone, email and face-to-face.
• Supporting with general office duties, including reception cover.
• Working collaboratively with other Team Assistants and providing cover during absences.
• Using systems and technology to improve efficiency.

Skills

Organisational skills

Communication skills

Client service

IT skills

Document production

Job description

Team Assistant - Commercial Property

Location: Milton Keynes

Salary: £27,000 per annum

Hours: Monday to Friday, 9:00am-5:30pm

Working Pattern: Fully office based

Contract: Permanent

Are you an experienced Legal Assistant or Team Assistant with a background in property law, looking for a stable, long-term opportunity within a supportive and established team?

We are currently recruiting for a Team Assistant to join a busy Commercial Property team in Milton Keynes. This is a fantastic opportunity for someone who genuinely enjoys being at the heart of a legal team, providing high-quality administrative support and helping everything run smoothly.

Previous property experience is essential for this role. Ideally, you will have worked within Commercial Property, however candidates with solid Residential Property experience will also be considered.

The hiring manager is particularly looking for someone who enjoys working within legal administration and support and is looking for stability and longevity within this type of position, rather than someone whose longer-term ambition is to progress into a fee-earning role.

Benefits

• £27,000 per annum
• Annual bonus scheme
• 26 days' holiday plus bank holidays
• Birthday off plus birthday voucher
• Flexible working options
• Pension scheme
• Life insurance
• Income protection for up to two years
• Private healthcare and wellbeing benefits
• Healthcare cash plan
• Wellbeing support, including Calm Premium and 24/7 Employee Assistance Programme

Duties of the Team Assistant

• Providing comprehensive administrative support to the Commercial Property team
• Managing the administrative aspects of legal matters from file opening through to file closure
• Ensuring compliance, file organisation and records are kept fully up to date
• Producing, formatting and managing legal documents and correspondence
• Transcribing digital dictation
• Providing extensive diary and inbox management for lawyers
• Managing incoming and outgoing post, emails and electronic documentation
• Keeping lawyers updated on tasks, deadlines and key dates
• Supporting with billing, payment requests, credit control and other matter-related financial administration
• Processing new client enquiries and acting as a professional first point of contact
• Liaising with clients via telephone, email and face-to-face
• Supporting with general office duties, including reception cover when required
• Working collaboratively with other Team Assistants and providing cover during periods of absence
• Using systems and technology effectively to improve efficiency and ways of working

What we would like from you

• Previous Commercial Property experience would be highly desirable
• As a minimum, you must have previous Residential Property experience
• Previous experience within a Legal Assistant, Legal Secretary, Team Assistant or similar legal support position
• A genuine desire to build a long-term career within legal administration and support
• Excellent organisational skills with strong attention to detail
• Confidence managing multiple priorities, diaries and deadlines
• Strong communication and client service skills
• A professional, personable and collaborative approach
• Good IT and document production skills
• An understanding of confidentiality and compliance within a legal environment

This is a great opportunity for someone who enjoys being an integral part of a legal team and takes pride in providing first-class support.