Project Support Officer

Humber Youth Action Group; Cottingham; On-site; GBP 22,000 - 30,000; Full time

Job summary

Humber Teaching NHS Foundation Trust is seeking a Project Support Officer to assist the Adult Mental Health Inpatient Redesign Programme. The role focuses on organising the project team, coordinating meetings and maintaining governance and documentation.

You will support action tracking, reporting and stakeholder communications to help deliver complex NHS projects. The post requires strong organisational and administrative skills, and an ability to handle multiple priorities within a busy team.

Qualifications

• Higher National Certificate/Foundation Degree/Diploma/NVQ in relative subject or equivalent experience in an administrative position
• Project management qualification such as Agile/Prince2 or equivalent

Responsibilities

• Support the Project Team with day-to-day coordination and administration of the Adult Mental Health Inpatient Redesign Programme
• Coordinate project meetings, workshops and steering groups with internal and external stakeholders
• Prepare agendas, take minutes and action logs; maintain logs of actions and decisions
• Assist with monitoring, recording and reporting of project actions, risks, milestones and activities
• Assist in preparation of reports, presentations and briefing papers for the project
• Maintain project records, information systems and document management arrangements
• Help keep project plans and communicate key timescales and milestones
• Support development and maintenance of PM templates, processes and governance
• Assist with project budget monitoring and coordination of invoices
• Act as central point of contact for queries and ensure effective communication across the Project Team
• Liaise with colleagues, consultants, contractors and external stakeholders
• Support wider Estates and Facilities project and governance activities as required

Skills

Organisational skills

Administrative skills

Stakeholder coordination

Prioritisation

Education

Higher National Certificate/Foundation Degree/Diploma/NVQ in relevant subject

Agile/Prince2 project management qualification

Job description

An exciting opportunity has arisen to join Humber Teaching NHS Foundation Trust as a Project Support Officer, providing dedicated support to the team delivering our Adult Mental Health Inpatient Redesign Programme.

Our Adult Mental Health Inpatient Redesign Programme will transform the future of our inpatient services and the environments in which we provide care. As the programme moves through its next stages of design, planning and delivery, we are looking for an enthusiastic, organised and highly motivated individual to become an integral member of the Project Team.

You don't need to be a construction or estates specialist. We are looking for someone with excellent organisational and administrative skills who enjoys working as part of a busy team, can manage competing priorities and has an interest in supporting the successful delivery of complex projects.

Applications are welcomed on a secondment basis from existing NHS employees, subject to agreement from their substantive employer. A fixed-term contract will be considered where a secondment arrangement is not appropriate, or for applicants who are not currently employed within the NHS.

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role

Main duties of the job

Your responsibilities will include:

• Supporting the Project Team with the day-to-day coordination and administration of the Adult Mental Health Inpatient Redesign Programme.
• Coordinating project meetings, workshops and steering groups involving a wide range of internal and external stakeholders.
• Preparing agendas, taking minutes and action notes, and maintaining accurate action and decision logs.
• Supporting the monitoring, recording and reporting of project actions, risks, milestones and key activities.
• Assisting with the preparation and coordination of project reports, presentations, briefing papers and other documentation.
• Maintaining project records, information systems, databases and document management arrangements.
• Helping to maintain project plans and ensuring that key timescales, milestones and reporting requirements are understood and communicated.
• Supporting the development and maintenance of project management templates, processes and governance arrangements.
• Assisting with project budget monitoring, financial reporting and the coordination of invoices.
• Acting as a central point of contact for project queries and supporting effective communication across the Project Team.
• Liaising with colleagues, consultants, contractors and other external stakeholders.
• Supporting wider Estates and Facilities project and governance activities as required.

About us

We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website

We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.

We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.

We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.

Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.

We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.

From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.

Find out more and search live jobs.

Job responsibilities

For further information for this vacancy please see the attached Job Description and Person Specification.

Person Specification

Qualifications, Education and Training

• Higher National Certificate/Foundation Degree/Diploma/NVQ in relative subject or equivalent experience in an administrative position
• Project management qualification such as Agile/Prince2 or equivalent

Knowledge and Experience

• Understanding of a range of office work, administrative procedures, and practices, some of which are non-routine and acquired through formal training or equivalent experience.
• Experience of supporting project work and managing associated documentation
• An understanding of commissioning processes

Skills, Competencies and Personal Qualities

• Able to plan and prioritise own time and meet tight deadlines
• Ability to work in flexible ways to support the team with different ways of working

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Head of Strategic Projects and Sustainability