Project Secretary

NRL; Talacre, Kingston upon Thames; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading company in engineering is seeking a Project Secretary to support the Energy Carriers business line. The role involves providing organizational support, managing documentation, and handling travel arrangements. Initially based in Kingston Upon Thames, the position offers a hybrid working model. Candidates must have relevant experience and be fluent in foreign languages.

Benefits

Opportunities for skills development

Career growth

Flexible hours

Qualifications

• Experience in a project secretary role, ideally within the energy sector.
• Fluency in relevant foreign languages.

Responsibilities

• Support the Energy Carriers business line with secretarial tasks.
• Organize documentation and prepare reports.
• Manage international travel arrangements.

Skills

Organization

Communication

Flexibility

Education

Experience as a project secretary

Tools

Office software

Job description

On behalf of our client, NRL is recruiting for a Project Secretary to work initially in Kingston Upon Thames and subsequently in the Talacre area.

If you are interested, please send an up-to-date CV and contact phone number to [e-mail].

Duration: From June 2025 until the end of 2028

Location: First 3-4 months in Kingston Upon Thames KT1 (accommodation provided), then in Talacre CH8 9RD.

Hybrid working: 3 days in the office, 2 days working from home (to be confirmed).

Note: All applicants must reside in the UK and have full, permanent UK right-to-work status. Sponsorship cannot be offered.

Our client is a global leader in engineering and major project construction for the energy and infrastructure sectors, offshore and onshore. Organized into six business lines, it features 8 fabrication yards, an offshore fleet of 29 vessels, and 15 drilling rigs, emphasizing technological innovation.

Purpose of the position: As Project Secretary, you will support the Energy Carriers business line within the Project Management department, providing secretarial and organizational support to the Liverpool Bay project, ensuring efficient service to the Project/Client Team.

Responsibilities include:

1. Receiving and screening calls and visitors
2. Drafting correspondence and emails
3. Organizing archives and documentation, both paper and electronic
4. Supporting report and presentation preparation
5. Attending meetings, taking notes, and writing reports
6. Arranging international travel and managing itineraries and expenses
7. Checking passport and visa requirements and handling paperwork
8. Preparing orders for office materials

Qualifications and experience:

• Experience as a project secretary or similar role, ideally within the energy sector and in an international context
• Proficiency in Office software
• Fluent in relevant foreign languages, both spoken and written
• Flexibility to work in Kingston upon Thames initially (accommodation provided)

What we offer:

• Full-time, 37.5 hours/week
• IR35: Inside IR35
• Hybrid working model with flexible hours
• Opportunities for skills development, career growth, and innovation

NRL connects global companies with talented professionals to bring engineering projects to life, supporting energy transition and sustainability efforts.

We welcome applicants from all backgrounds and are committed to diversity. As a certified Inclusive Recruiter and Armed Forces friendly employer, we promote a safe and inclusive job search environment.