Project, Operations & Resourcing Manager (Ecology)

Ecoleg LLP; Wales; On-site; GBP 28,000 - 38,000; Full time

Job summary

Ecoleg LLP seeks a Project, Operations & Resourcing Manager (Ecology) to coordinate field resources and invoicing from a home-based base in Wales. You will balance licensing, manage freelance ecologists, own end-to-end invoicing and keep compliance records up-to-date.

This role offers flexible, permanent working conditions within a decentralised team and opportunities to shape the function as the business scales.

Qualifications

• Experience in resourcing, operations, supply chain or project coordination within infrastructure, environmental or professional services.
• Commercial administration including invoicing, supplier costs and budget tracking without a finance team.
• Ability to work in a fast-paced, changing environment with reprioritisation skills.
• Highly organised with sound judgement across competing demands.
• Comfortable working independently in a decentralised, remote-first team.
• Clear, direct communicator able to raise issues and follow up.
• Full UK driving licence.

Responsibilities

• Plan and schedule field team across concurrent contracts, balancing licensing and geography.
• Manage freelance ecologist network: sourcing, onboarding, rate agreements and performance.
• Own end-to-end invoicing, ensuring work is billed accurately and on time.
• Maintain licensing, insurance and compliance records to audit-ready standards.
• Act as day-to-day client contact for scheduling and delivery.
• Develop systems and processes to support a growing business.

Skills

Resourcing

Operations

Supply chain

Project coordination

Invoicing

Budget tracking

Driving licence

Communication

Remote work

Tools

ClickUp

Slack

Job description

Project, Operations & Resourcing Manager (Ecology)

£28,000 £38,000 Wales, home-based Full-time, permanent (part-time considered for right candidate)

About Ecoleg

Ecoleg is an ecological consultancy based in Wales. We deliver specialist surveys, licensing and Ecological Clerk of Works work across the rail network, highways and development sites protected species surveys, tree climbing, rope access and vegetation clearance supervision principally as the specialist partner for contractors and larger consultancies.

The business has grown substantially over the past two years. Three partners have carried that growth by handling project admin, scheduling, invoicing, supplier management and compliance alongside their own fee-earning work. We are now creating a dedicated role to take ownership of it.

The role

You will be the operational control point for how our ecological resource is planned, deployed, invoiced and kept compliant. Your responsibilities will include:

• Planning and scheduling our field team salaried and freelance across concurrent contracts, balancing licensing, competency and geography.
• Managing our freelance ecologist network: sourcing, onboarding, rate agreement and performance.
• Owning invoicing end to end, ensuring completed work is billed accurately and on time.
• Maintaining licensing, insurance and compliance records to an audit-ready standard.
• Acting as the day-to-day point of contact for clients on scheduling and delivery.
• Developing the systems and processes that support a growing business.

What you would be walking into

This is a newly created role. There is no predecessor and no established way of doing things. You would be defining what the job becomes, with the support of the partners.

It is a fast-moving environment that changes at short notice. Programme and requirements change mid-project. As a small team there is no HR function, no IT department and no established process to fall back on. Competing priorities are routine, and the judgement about what genuinely comes first is part of the role.

The role is also expected to grow. There is real scope for it to develop into a broader operations or business management position as the business scales.

We are looking for someone who is energised rather than unsettled by that. If you want a settled remit with clear precedent, this is unlikely to be the right role. If you want to build something and own it, it may be an excellent fit.

About you

Essential

• Experience in resourcing, operations, supply chain or project coordination ideally within infrastructure, construction, environmental or professional services.
• Confident owning commercial administration, including invoicing, supplier costs and budget tracking, without a dedicated finance team.
• Proven effectiveness in a fast-paced, changeable environment, with the ability to reprioritise quickly and remain effective when plans move.
• Highly organised, with sound judgement across competing demands.
• Comfortable working independently within a decentralised, remote-first team.
• Clear, direct communicator, confident raising issues and following things up.
• Full UK driving licence.

Desirable

• Experience in ecology, environmental consultancy, rail or another regulated field discipline.
• Experience managing freelance or subcontract workforces.
• Familiarity with project management, communications or scheduling software (e.g. Clickup, Slack etc.)
• Experience establishing processes and systems in a growing business.

What we offer

• Salary of £28,000 £38,000 depending on experience, reviewed at six months and annually thereafter.
• Genuine ownership of a role you will shape yourself.
• Direct access to the partners and decisions made quickly.
• Flexible, largely home-based working within a decentralised team across Wales.
• Support for professional development, including relevant qualifications.
• Company pension scheme.
• A growing, established business with a clear specialism and a strong pipeline.

Closing date: 25/09/2026

We review every application ourselves. If you are uncertain whether your background fits, please get in touch we are happy to have an informal conversation before you apply.

We reserve the right to withdraw the position early if a suitable candidate has accepted the offer.

Ecoleg LLP is an equal opportunities employer. We welcome applications from all backgrounds and are happy to discuss reasonable adjustments at any stage of the process.