Project Operations Coordinator

IF1874 GE Energy Power Conversion UK Limited; Rugby; On-site; GBP 38,000 - 54,000; Full time

Benefits offered by this job

Competitive base salary

Annual performance incentives

Flexible benefits

Employer pension contribution

Income protection

Private Health Insurance and Life Assu

Job summary

GE Vernova is seeking a Project Operations Coordinator at our Rugby site to support senior project managers across multiple equipment delivery projects. You will own commercial, financial, procurement and logistical tasks to enable leaders to deliver for customers.

You will assist with cost analyses, invoicing, and supplier tracking, coordinate FATs and site visits, and help maintain project records. A structured, detail‑oriented communicator ready for a technical environment is ideal.

Qualifications

• Experience in project coordination or project administration within engineering/industrial environments.
• Strong commercial awareness including invoicing, payment terms and cost tracking.
• Attention to detail with ability to handle technical and commercial information accurately.
• Proficiency with Microsoft Office, especially Excel, and data across multiple workstreams.
• Excellent written and verbal communication with internal and external stakeholders.

Responsibilities

• Support project managers with financial control activities and cost data analyses.
• Assist in managing the invoicing cycle and track payment milestones per contracts.
• Coordinate procurement: raising POs, tracking deliveries, maintaining records.
• Coordinate FATs and hardware inspection logistics, attendance confirmation, and visitor management.
• Organise project meetings and customer site visits, including room bookings and catering.
• Maintain and update project documentation and records management.
• Act as point of contact for routine customer communications and logistics queries.
• Contribute to continuous improvement of project operations processes.

Job description

Job Description Summary

GE Vernova is a purpose-led energy technology company, working at the forefront of the energy transition. Our Power Conversion & Storage (PCS) business delivers complex, high-value equipment and integrated systems to industrial customers around the world. As our order book grows and our project teams take on increasingly ambitious work, we are building greater depth of operational support behind our senior project managers. This role is a key part of that ambition. Job Description Based at our Rugby site and reporting to the Project Management Leader for Industry Energy, the Project Operations Coordinator will work closely with a small cluster of senior project managers across multiple concurrent equipment delivery projects. You will take meaningful ownership of commercial, financial, procurement, and logistical tasks that allow our project managers to focus on leading and delivering for our customers.

Key Responsibilities

• Support project managers with financial control activities, including monitoring project cost data in SAP, identifying booking discrepancies, and preparing cost analyses ahead of project reviews.
• Assist in managing the invoicing cycle: ensuring invoices are raised at the right time, that appropriate supporting evidence is compiled, and payment milestones are tracked in line with contractual terms.
• Coordinate operational procurement activity, including raising purchase orders, tracking supplier deliveries, and maintaining accurate records of procurement status across projects.
• Coordinate Factory Acceptance Tests (FATs) and facilitate hardware inspection logistics, including scheduling, customer and internal attendance confirmation, and visitor management.
• Manage the logistical requirements of project meetings and customer site visits, including room bookings, access arrangements, catering, and attendance confirmation.
• Maintain and update project documentation, supporting records management and ensuring information is accurate and accessible.
• Act as a point of contact for routine customer communications, relaying information and managing logistical queries professionally.
• Contribute to the continuous improvement of project operations processes and ways of working within the team.

Essential Requirements

• Meaningful experience in project coordination, commercial support, or project administration, gained within an engineering, industrial, manufacturing, or similarly technical environment.
• A good level of commercial awareness, including a practical understanding of invoicing processes, payment terms, and cost tracking.
• Strong attention to detail with the ability to handle precise technical and commercial information accurately and consistently.
• Proficiency in Microsoft Office, particularly Excel, and confidence working with data across multiple project workstreams.
• Strong written and verbal communication skills, with the ability to engage professionally with both internal stakeholders and external customers.
• Comfortable working in a technically complex environment and able to engage with engineering terminology and project documentation.
• Able to manage competing priorities across several concurrent projects and adapt as demands shift.

Nice-to-have Qualifications

• Experience using ERP systems such as SAP for procurement, cost analysis, or project data management (full training can be provided).
• A degree or equivalent qualification in Business Administration, Engineering, or a related discipline, though equivalent professional experience is equally valued.
• Familiarity with digital project management tools or platforms.
• Prior experience in a power, energy, utilities, or systems integration environment.

Background Checks and Suitability Assessments

This role involves work for customers who manage critical infrastructure; based on customer requirements it will be necessary to carry out background checks and suitability assessments (UK BPSS clearance OR UK SC clearance) as part of the hiring process. Read more on national security vetting levels here.

What we offer

• Challenging and exciting projects.
• A work environment where we understand that not everyone has the same expectations about their jobs, careers and work-life balance and we are happy to discuss flexibility requirements.
• Attractive compensation consisting of a competitive base salary, annual performance incentives plus benefits.
• Flexible benefits so you can build a package that fits your personal needs.
• Employer pension contribution (not subject to individual contribution).
• Income protection.
• Private Health Insurance and Life Assurance.
• 26 days vacation + bank holidays.

Additional Information

Relocation Assistance Provided: No Addressing the climate crisis is an urgent global priority and we take our responsibility seriously. That is our singular mission at GE Vernova: continuing to electrify the world while simultaneously working to help decarbonize it. If we want our energy future to be different…we must be different. Our mission is embedded in our name. We retain our treasured legacy, “GE,” in our name as an enduring and hard-earned badge of quality and ingenuity. “Ver” / “verde” signal Earth’s verdant and lush ecosystems. “Nova,” from the Latin “novus,” nods to a new, innovative era of lower carbon energy that GE Vernova will help deliver. Together, we have The Energy to Change the World. www.gevernova.com