Project Officer / Executive Assistant

NHS Jobs; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

NHS Jobs is seeking a Project & Programme Manager to coordinate the delivery of strategic projects across the Business Development portfolio, maintaining project plans, RAID logs and programme documentation. You will support GP Education Programme Management, governance and executive support, and contribute to business development, procurement and stakeholder engagement.

The role requires collaboration with IPCs CEO, senior managers, GP practices, PCNs and system partners, with a flexible

Responsibilities

• Coordinate strategic projects and workstreams across the Business Development portfolio, maintaining project plans, trackers and programme documentation.
• Coordinate GP Education Programme Management, organising IPC education sessions and maintaining the annual forward planner.
• Provide governance and executive support, coordinating Board and committee meetings and preparing papers and minutes.
• Support business development activities, bids, funding applications and procurement exercises.
• Engage with stakeholders including commissioners, providers and NHS partners to ensure coordinated delivery.
• Promote continuous improvement by reporting, analytics and implementing governance and information management processes.

Job description

Project & Programme Management

Coordinate strategic projects and workstreams across the Business Development portfolio. Develop and maintain project plans, action trackers, RAID logs and programme documentation. Monitor milestones, deliverables and dependencies, escalating risks and issues as appropriate. Support programme reporting, performance monitoring and benefits tracking. Coordinate project meetings and ensure agreed actions are progressed.

GP Education Programme Management

Coordinate the operational delivery of IPCs GP education programme and maintain the annual programme and forward planner. Liaise with clinical leads, speakers and partner organisations to arrange education sessions. Manage communications, registrations, attendance records and delegate enquiries. Coordinate virtual and face-to-face events to ensure sessions run effectively. Prepare attendance reports, evaluation summaries and programme performance reports. Analyse participant feedback and support continuous programme improvement.

Governance & Executive Support

Provide executive support to the Head of Business Development & PMO and other senior colleagues as required. Coordinate Board, Executive and programme meetings, including agendas, papers, presentations and minutes. Maintain governance records, decision logs and action trackers. Prepare briefing papers, reports and presentations for internal and external meetings. Support implementation of governance processes and reporting frameworks.

Business Development & Procurement Support

Support business cases, bids, funding applications and proposals. Maintain business development opportunity trackers and contract documentation. Coordinate procurement exercises and contract administration. Support contract mobilisation and implementation. Undertake market research, stakeholder mapping and information gathering. Help identify and coordinate new business opportunities and strategic partnerships.

Stakeholder Engagement & Communications

Coordinate meetings, workshops and engagement events with internal and external stakeholders. Build effective working relationships with commissioners, partners and provider organisations. Support project, programme and business development communications. Maintain accurate engagement records and ensure timely follow-up of actions.

Corporate Support & Continuous Improvement

Produce programme reports, dashboards and performance updates. Support audit, compliance and information governance requirements. Identify opportunities to improve administrative processes, reporting and project coordination. Help develop effective project management systems and organisational processes. Undertake other duties commensurate with the grade of the post.

Collaborative Working Relationships

The postholder will work with IPCs CEO, Head of Business Development & PMO, senior managers, GP practices and PCNs, Homerton University Hospital, local authorities, commissioners, NHS and wider system partners to ensure coordinated delivery and effective communication.

Flexibility

This job description should not be regarded as exhaustive. The role will develop and change in line with the needs of the service and changes taking place in primary care. The post holder will be called upon to carry out additional or other duties as may reasonably be required. The nature of the work and the rapidly changing needs of health and care, and the policy landscape means that postholder will need to be flexible and responsive in their approach to their work and recognise that obligations placed upon them will inevitably vary and develop.

General

Maintain continuous professional development and participate in annual appraisal and personal development planning. Attend and participate in staff meetings and relevant training sessions as required.

Statement on Employment Policies

All employees are expected to comply with IPC employment policies and the individual responsibilities below.