Project Office Coordinator

Portsmouth Hospitals University Nhs Trust; Plymouth; On-site; GBP 26,000 - 31,000; Part time

Benefits offered by this job

On-site Nursery

Beach Hut access

Wellness Centre (gym + pool)

Staff networks: LGBTQ, Race Equality,

Job summary

Portsmouth Hospitals University NHS Trust is seeking a Project Co-ordinator within its digital teams to support system wide health and social care projects. The role involves working with Project Managers to initiate, plan, design, execute, monitor and close projects.

Based at Queen Alexandra Hospital or St Mary’s Hospital, this temporary 12-month position supports the Digital PMO and broader IM&T programmes.

Qualifications

• First degree or equivalent experience plus further training and experience to diploma level equivalent.
• Project Management Qualification
• Experience of supporting the development of standard activities.
• Experience of supporting the deployment of standard processes.
• Experience of devising and maintaining standard templates to record and measure deployment activities.
• Experience in identifying process gaps and devising methods to close those gaps.
• Experience of delivering training.
• Experience of building networks of associates in different functions.
• Experience of supporting planning activities for organisation-wide change activities.
• Experience of successful support to a projects implementation and delivery.
• Experience of successful project management and delivery.

Responsibilities

• Work with Project Managers to initiate, plan, design, execute, monitor and close projects.
• Assist with business case development and planning activities, risks and logs management.
• Coordinate tasks and represent Project Managers in their absence.
• Ensure deliverables meet quality, time and cost constraints and realise benefits.
• Manage projects within a site or health economy.

Skills

Multi-project support

Roadblock identification

Risk escalation

Reporting delivery schedules

Education

Bachelor's degree or equivalent

Project Management Qualification

Job description

• Weekly Hours / Programmed Activities: 37.5
• Salary Band: Band 5
• Staff Group: Administrative and Clerical
• Contract Type: Temporary
• Job Area: Admin and Corporate

Company Description

Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Job Description

NHS Band 5 Salary: £32,073 - £39,043 pro rata per annum
(actual salary £25,658 - £31,234 per annum)

Contract Type: Temporary for 12 months

Location Base: Queen Alexandra Hospital, Southwick Hill Road, Cosham, Portsmouth, PO6 3LY OR
St Mary's Hospital, Parkhurst Road, Newport, Isle of Wight, PO30 5TG

Job purpose

The project Co-ordinator role will have a portfolio of projects for which they will work with supervision or alongside various Project Managers to support the successful initiation, planning, design, execution, monitoring, controlling and closure of a project.

A project coordinator may be tasked, under supervision, with the direct responsibility for implementation of part of a more complex project or programme of work.

Job summary

To work within the digital teams to help deliver system wide health and social care projects.

Specific Core Functions

• The Digital PMO Officer works within the digital project management office and provides guidance and support to Executives Directors, digital senior leadership team, programme and project managers, and any other team members who have an interest
• The post holder will also provide project support activities working closely with the Head of Digital PMO, Project and Programme Managers on projects and work packages. This will involve the business case development, all planning activities, risk, issue and action logs management, monitoring and co-ordination of tasks, and representing the Project Managers in their absence.
• When assigned to a project, the post holder will ensure that, together with the Project Manager, assigned project(s) produce the required deliverables within the defined quality, time, and cost constraints and to facilitate full realisation of identified benefits.
• Project manages a specific project within a site or health economy.
• Supports, facilitates and monitors progress of project within site(s) or health economy. Supports performance improvement.
• The post holder will also support the activities of the wider IM&T Digital Programmes services, providing administrative support to other senior IM&T leads.

For full job details and person specifications, please refer to enclosed Job description .

Qualifications

• First degree or equivalent experience plus further training and experience to diploma level equivalent.
• Project Management Qualification

Experience

• Experience of supporting the development of standard activities.
• Experience of supporting the delivery of the deployment of standard processes.
• Experience of devising and maintaining standard templates to record and measure deployment activities.
• Experience in identifying process gaps and devising methods to close those gaps.
• Experience of delivering training.
• Experience of building networks of associates in different functions.
• Experience of supporting planning activities for organisation-wide change activities.
• Experience of successful support to a projects implementation and delivery.
• Experience of successful project management and delivery.

Skills & Knowledge:

• Knowledge and experience of supporting multiple projects
• Experience of identifying roadblocks to successful project delivery
• Experience of escalating project risks effectively
• Experience of reporting on project delivery schedules

Additional Information

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.