Volunteer Support Officer

IWT PHU Single Corporate Service; Portsmouth; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

On-site Nursery

Beach Hut access

Wellness Centre facilities

Staff networks: LGBTQ, Race Equality,

Job summary

IWT PHU Single Corporate Service is seeking a professional administrator to support the Voluntary Services Manager in developing and coordinating a robust volunteering programme across the NHS organisations.

You will manage induction, training, recruitment and recognition of volunteers, ensuring robust procedures and effective volunteer engagement across multi-site locations. This fixed-term role supports a 37.5-hour week and maternity cover arrangements.

Qualifications

• NVQ4 in Administration or equivalent level knowledge and experience.
• ECDL (European Computer Driving License) or equivalent qualification.
• Evidence of continuing professional and personal development.
• Certificate in Personnel Practice or equivalent qualification or experience.

Responsibilities

• Manage induction and on-the-job training for volunteers.
• Ensure volunteers feel valued and review retention.
• Recruitment procedures for volunteers within the Trust and charity partners.
• Coordinate collection of patient feedback via surveys by patient experience volunteers.
• Handle applications for current vacancies and respond to new requests for voluntary help.
• Supervise the Voluntary Services team and office and deputise for the manager when required.

Skills

Advanced IT skills

Advanced admin procedures

Organisational skills

Volunteer management

Education

NVQ4 in Administration or equivalent

ECDL or equivalent qualification

Certificate in Personnel Practice or equivalent

Tools

Microsoft Office

Job description

• Weekly Hours / Programmed Activities: 37.5


• Salary Band: Band 4


• Staff Group: Administrative and Clerical


• Contract Type: Temporary


• Job Area: Admin and Corporate

Company Description

Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Job Description

NHS Band 4 Salary: £28,392 - £31,157 per annum

Hours Per Week: Full Time, 37.5 hrs (part time considered)

Contract Type: Fixed Term 12 Months Maternity Cover (Secondment Considered)

You will support to the Voluntary Services Manager assisting with the management and development of an effective voluntary service.

• To manage, undertake and organise induction and ‘on-the-job’ training for volunteers.


• Ensuring that volunteers feel valued/recognised for their contribution and regularly review retention of volunteers.


• To be responsible for ensuring effective and efficient recruitment procedures for volunteers within the Trust, and its charity partners.


• To co-ordinate the collection of patient feedback through surveys by the Patient experience volunteers


• Handling all applications for current vacancies and responding to new requests or areas for development of voluntary help.


• To manage the day to day provision of the Trusts Happy to Chat volunteer team, the Hospital Guides, andthe Patient Experience volunteers.


• To manage and supervise the Voluntary services team and office, acting as Deputy when required for the Voluntary Services Manager

For full job details and person specification, please refer to enclosedJob Description

Qualifications

• NVQ4 in Administration or equivalent level administration knowledge and experience


• ECDL (European Computer Driving License) or equivalent qualification


• Evidence of continuing professional and personal development


• Certificate in Personnel Practice or equivalent qualification or experience

Experience

• Experience or understanding of creating electronic records, electronic filing systems


• Experience to manage a diverse workload whilst dealing with frequent interruptions


• Experience of dealing with confidential and complex information


• Experience of managing a team


• Experience to meet deadlines and to work under pressure


• Experience of working in healthcare or social care administrative setting


• Experience of dealing with people in distress in a calm and confident manner

Skills and Knowledge

• Advanced IT skills in Microsoft Office packages


• Advanced knowledge of a range of administrative procedures


• Exceptional organisational skills


• Knowledge of voluntary services

Additional Information

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.