Project Manufacturing and Logistics Coordinator

DEF UK; Tewkesbury; On-site; GBP 28,000 - 38,000; Full time

Job summary

DEF UK is seeking a project support and logistics coordinator to oversee the end-to-end flow of equipment and materials from manufacture to final delivery. You will track manufacturing progress, coordinate logistics, monitor shipments and customs, and maintain visibility of equipment as it moves to customer sites.

The role requires proactive communication, accurate information sharing, and effective coordination across internal teams and external stakeholders to ensure project schedules and

Responsibilities

• Provide administrative and coordination support across multiple projects.
• Maintain accurate records relating to manufacturing status, shipment tracking, and delivery activities.
• Track manufacturing progress, milestones, deliverables, and deadlines, ensuring timely follow-up.
• Monitor the progress of equipment through manufacture, shipment, customs clearance and final delivery.
• Assist with quality assurance activities, ensuring documentation aligns with internal standards and procedures.
• Liaise with internal teams and external stakeholders to ensure information is accurate, current, and effectively communicated.
• Ensure project documentation is complete, accessible, and compliant.
• Escalate potential delays or issues that may impact project schedules or delivery requirements.
• Contribute to continuous improvement of project support processes and documentation practices

Skills

Project support

Logistics coordination

Supply chain

Documentation control

MS Office

Communication

Tools

MS Office

Job description

To coordinate and monitor the end-to-end flow of project equipment and materials from manufacture through to final delivery, ensuring project schedules, customer requirements, and delivery milestones are achieved.

The role is responsible for tracking manufacturing progress, coordinating logistics activities, monitoring shipment and customs processes, and maintaining visibility of equipment as it moves to customer sites.

The position supports successful project delivery by providing accurate information, proactive communication, and effective coordination across all parties involved in the supply chain and delivery process.

MAIN DUTIES AND RESPONSIBILITIES

• Provide administrative and coordination support across multiple projects.
• Maintain accurate records relating to manufacturing status, shipment tracking, and delivery activities.
• Track manufacturing progress, project actions, milestones, deliverables, and deadlines, ensuring timely follow-up.
• Monitor the progress of equipment through manufacture, shipment, customs clearance and final delivery.
• Assist with quality assurance activities, ensuring documentation aligns with internal standards and procedures.
• Liaise with internal teams and external stakeholders to ensure information is accurate, current, and effectively communicated.
• Ensure project documentation is complete, accessible, and compliant.
• Escalate potential delays or issues that may impact project schedules or delivery requirements.
• Contribute to continuous improvement of project support processes and documentation practices

CORE COMPETENCIES SQEP LEVEL 2:

• Demonstrable experience in project support, administration, logistics coordination, or supply chain environments.
• Working knowledge of project tracking, supplier coordination, and delivery management processes.
• Understanding of document control and project reporting requirements.
• Strong attention to detail and organisational capability.
• Effective communication and coordination skills across internal and external stakeholders.
• Experience maintaining accurate records and monitoring project activities.
• Sound problem-solving and prioritisation skills.
• Proficiency in Microsoft Office applications

MAIN INTERFACES:

Internal

• Manufacturing Lead
• Quality & Compliance Manager
• Quality & Compliance Co-Ordinator
• Project Administrator
• Document Controller

External

• Project clients – engineering, quality and purchasing

Suppliers – key component and sub-contract suppliers