Project Manager

King's College London; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

King's College London is seeking a Project Manager to join the Transformation Office Directorate, supporting senior leadership in strategy execution and transformation initiatives.

The role involves managing end-to-end project lifecycles, planning, scheduling, risk/resource management, and stakeholder communications to ensure on-time delivery within budget and required quality. Hybrid work: 2 days on campus, 3 days remote.

Qualifications

• Minimum 3 years’ experience in a project management or delivery focussed role.
• Experience delivering projects with tangible outcomes and benefits.
• Strategic and analytical skills with ability to communicate to diverse audiences.
• Knowledge of UK Higher Education sector is desirable.

Responsibilities

• Manage and facilitate small project teams, coordinating activity toward project aims.
• Create and maintain project documentation including business cases and project plans.
• Attend governance forums and translate outcomes into actionable items.
• Identify and progress actions across different aspects of delivery.
• Manage budget/resources within defined parameters and escalate issues.
• Identify and manage delivery risks and develop contingency plans.
• Communicate with stakeholders to keep everyone informed of progress.
• Define and meet client needs, negotiating outcomes where appropriate.
• Ensure deliverables are completed on time, within budget, and to required quality.

Skills

Project management

Risk management

Stakeholder management

Planning

Business cases

Budget management

Communication

Lean Six Sigma

PowerBI

MS Teams

SharePoint

Leadership

Education

Prince2

PROSCI

Tools

MS Office

PowerBI

SharePoint

MS Teams

Job description

The Project Manager role sits within the Transformation Office Directorate. The Transformation Office supports the senior leadership of the university in effective strategy execution, delivering a complex set of transformation initiatives and driving sustainable improvements to our core business.

The Project Manager is responsible for managing the successful delivery of projects within the transformation portfolio.

The Project Manager will manage work across entire project lifecycles, including planning, scheduling, risk management, resource allocation, and communication with stakeholders. They are also responsible for monitoring progress and adjusting as needed to keep the project on track.

About the role:

The postholder would be expected to fulfill the following responsibilities:

• To manage and facilitate small project teams, working groups, or similar, coordinating, delegating and supervising activity in furtherance of project aims.
• Working with senior colleagues and stakeholders to create and maintain project documentation, including project scoping documents, business cases, detailed project plans, risk registers, action logs, and reporting.
• To attend and report at relevant project governance forums as appropriate, proactively translating meeting outcomes into actions.
• To proactively identify, monitor, undertake, or refer, relevant actions to progress different aspects of project delivery.
• Manage the budget/resources of the project within defined parameters, escalating issues and actions to ensure that the project stays on track.
• Identifying and managing risks to the delivery, including developing contingency plans to mitigate potential issues.
• Communicating with stakeholders, including team members, clients, and other stakeholders, to ensure that everyone is informed about the progress of the project.
• Working with clients or other stakeholders to define and meet their needs and expectations, negotiating desired outcomes as and where appropriate
• Overall, the Project Manager is responsible for ensuring that project deliverables are completed on time, within budget, and to the required quality standards.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

This is a hybrid working role where the role holder will spend 2 days of their working week on campus and 3 days working remotely.

This is a full time post (35 hours per week) and you will be offered an indefinite contract.

About you:

To be successful in this role, we are looking for candidates to have the following skills and experience:

• Demonstrable skills and experience of project management tools and techniques including scoping, business case development, planning, controls & reporting, risk management, benefits management.
• Minimum 3 years’ experience in a project management or delivery focussed role in a complex, multi-disciplinary environment.
• Demonstrable experience of delivering projects with tangible outcomes and benefits.
• Strategic and analytical skills, with the ability to synthesise and interpret information and communicate effectively to a variety of audiences
• Experience of engaging and motivating others, with an ability to liaise effectively with colleagues from different professional backgrounds
• Adaptability and flexibility to work across multiple areas in a complex and fast-paced environment, comfortable with ambiguity and complexity.
• Excellent IT skills to support project delivery eg MS Office suite, Sharepoint and MS Teams, PowerBI, project management, presentation software.
• A recognised project management or change management qualification eg Prince2, PROSCI
• Experience of process review and improvement methods eg Lean Six Sigma
• Knowledge and understanding of the UK Higher Education sector

Further information:

At King’s, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.

The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension.

We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination.

When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King’s guidance.

Artificial intelligence (AI) is evolving rapidly, and we recognise its growing role in professional work. Applicants may use AI tools to support preparation of their application, for example to research the role or structure written responses. However, applications must reflect the applicant’s own work and experience. AI tools should not be used during interviews or assessment activities unless this has been agreed in advance as a reasonable adjustment.