Project Management Coordinator, Artwork

Theramex; England; Hybrid; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid Working

Cycle to Work Scheme

Private Health Insurance

Pension contribution: company + staff

Job summary

Theramex, London-based with a hybrid work model (3 days in office), seeks an artwork operations specialist for Women’s Health portfolios. You will support regulatory compliance, manage artwork projects, and coordinate with Supply Chain and CMOs to ensure timely updates across global markets.

The role emphasizes cross-functional teamwork, proactive problem-solving, and delivering high-quality artwork changes while navigating a matrix organization.

Qualifications

• 2–3 years artwork operations experience in pharma.
• Understanding of pharmaceutical artwork and labeling requirements.
• Strong interpersonal and problem-solving abilities.
• Proactive and adaptable, with strong planning skills.
• Experience managing multiple projects and meeting targets.
• Ability to collaborate across a matrix organization.

Responsibilities

• Manage artwork projects from initiation through implementation.
• Liaise with global and local Regulatory teams on requirements and timelines.
• Coordinate with Supply Chain to plan and implement new artwork.
• Work with CMOs to obtain technical approval of artwork components.
• Maintain ERP systems with artwork/packaging changes and PO data.
• Coordinate with external partners (studios, translators, distributors).
• Monitor timelines, milestones, risks and escalate as needed.
• Maintain project documentation for compliance and audits.
• Support cross-functional communication across Regulatory, Supply Chain, Manufacturing.

Skills

Artwork ops

Pharma labeling

Interpersonal skills

Problem solving

Project planning

Matrix organization

Regulatory liaison

Job description

London, United Kingdom – Hybrid (3 days per week in-office – St James Park)

At Theramex we are driven by a clear purpose by improving the lives of women around the world through innovative and accessible healthcare. As one of the fastest‑growing global specialists in Women’s Health, we combine the agility of a scale‑up with the impact and ambition of a private‑equity‑backed organisation. Here, your work translates into real‑world outcomes - shaping portfolios, influencing strategic direction, and driving meaningful change for patients. You’ll join a collaborative, high‑performing team that values expertise, encourages fresh thinking, and empowers people to lead with ownership. If you are motivated by purpose, growth, and the opportunity to make a lasting difference, Theramex offers a place where your contribution truly matters.

About you

• 2-3 years artwork operations experience and expertise, including a good understanding of pharmaceutical artwork and labelling requirements.




• Good interpersonal skills and problem-solving capabilities.




• Proactive and adaptable.




• Experience in planning and project management to achieve targeted goals.




• Ability to work on multiple projects and to maintain high standards.




• Ability to work effectively across a matrix organisation.

About the role

Supports the regulatory affairs team in ensuring that artwork complies with global/regional/local regulations and is accessible to the wider business including Supply Chain and CMO’s. Creation, development, approval and implementation of artwork components.

Key Duties and Responsibilities

To perform this job successfully the individual must be able to perform each responsibility:

• Support the management of artwork projects from initiation through to implementation, ensuring activities are completed on time and to the required quality standards.




• Liaise with global and local Regulatory teams to understand regulatory requirements and timelines, helping to ensure artwork updates remain compliant with submission commitments.




• Coordinate with Supply Chain teams to support the planning and implementation of new artwork, helping to minimise operational disruption.




• Work with Contract Manufacturing Organisations (CMOs) to facilitate technical approval of artwork components and track progress through to implementation.




• Maintain and update ERP systems with approved artwork and packaging component changes, ensuring purchase order information remains accurate.




• Coordinate activities with external partners, including artwork studios, translation providers, and distributors, to support the timely delivery of artwork updates.




• Monitor project timelines, track key milestones, and elevate potential risks or delays to senior team members where appropriate.




• Maintain accurate project documentation and records to support compliance and audit requirements.




• Support cross-functional communication between Regulatory, Supply Chain, Manufacturing, and external partners to ensure successful delivery of artwork changes.

What does our team say about life at Theramex?

"Having now been with Theramex for a few months, I'm really enjoying my time here. Right from the outset, the onboarding experience, induction, and orientation have been brilliant, and I already feel like I am making the most of opportunities to add value to the business in meaningful ways. Theramex has a friendly and supportive vibe and is a place where I feel supported and valued."

Umut Tarakcilar, Senior Treasury Analyst

Why Join Us?

• A fast-paced environment with broad exposure, giving you opportunities to develop professionally - even outside your core area of expertise




• A culture that supports learning, celebrates success, and recognizes performance




• Opportunities for driven and talented professionals to contribute to our exciting journey

Benefits & Perks

• Competitive reward package, including:




• 25 days holiday + 8 bank holidays




• Private Health Insurance for employee and family members




• Pension contribution: 10% company + 5% employee (auto-enrolled from day one)




• Hybrid Working




• Cycle to Work Scheme




• Engaging employee experience to come together as a community: in-office events, shared learning and much more!