Project Management Coordinator, Artwork

Theramex; Greater London; Hybrid; GBP 35,000 - 48,000; Full time

Benefits offered by this job

25 days holiday + 8 bank holidays

Private Health Insurance for employee

Pension contribution: 10% company + 5%

Hybrid Working

Cycle to Work Scheme

Job summary

Theramex is seeking an Artwork Operations professional in London with 2-3 years of experience to support regulatory artwork compliance and timely delivery across Supply Chain and CMOs.

You will coordinate with global/regional Regulatory teams, manage multiple artwork projects, and maintain ERP and documentation to support audits and compliant packaging updates.

Qualifications

• 2-3 years artwork operations experience and expertise
• Good interpersonal skills and problem-solving capabilities
• Proactive and adaptable
• Experience in planning and project management to achieve targeted goals
• Ability to work on multiple projects and maintain high standards
• Ability to work effectively across a matrix organisation

Responsibilities

• Support the management of artwork projects from initiation through to implementation, ensuring activities are completed on time and to the required quality standards
• Liaise with global and local Regulatory teams to understand regulatory requirements and timelines, helping to ensure artwork updates remain compliant with submission commitments
• Coordinate with Supply Chain teams to support the planning and implementation of new artwork, helping to minimise operational disruption
• Work with Contract Manufacturing Organisations (CMOs) to facilitate technical approval of artwork components and track progress through to implementation
• Maintain and update ERP systems with approved artwork and packaging component changes, ensuring purchase order information remains accurate
• Coordinate activities with external partners, including artwork studios, translation providers, and distributors, to support the timely delivery of artwork updates
• Monitor project timelines, track key milestones, and escalate potential risks or delays to senior team members where appropriate
• Maintain accurate project documentation and records to support compliance and audit requirements
• Support cross-functional communication between Regulatory, Supply Chain, Manufacturing, and external partners to ensure successful delivery of artwork changes

Skills

Artwork operations

Pharmaceutical artwork

Project management

Interpersonal skills

Problem solving

Tools

ERP systems

Job description

London, United Kingdom – Hybrid (3 days per week in-office – St James Park)

At Theramex we are driven by a clear purpose by improving the lives of women around the world through innovative and accessible healthcare. As one of the fastest‑growing global specialists in Women’s Health, we combine the agility of a scale‑up with the impact and ambition of a private‑equity‑backed organisation. Here, your work translates into real‑world outcomes - shaping portfolios, influencing strategic direction, and driving meaningful change for patients. You’ll join a collaborative, high‑performing team that values expertise, encourages fresh thinking, and empowers people to lead with ownership. If you are motivated by purpose, growth, and the opportunity to make a lasting difference, Theramex offers a place where your contribution truly matters.

About you

• 2-3 years artwork operations experience and expertise, including a good understanding of pharmaceutical artwork and labelling requirements.
• Good interpersonal skills and problem-solving capabilities.
• Proactive and adaptable.
• Experience in planning and project management to achieve targeted goals.
• Ability to work on multiple projects and to maintain high standards.
• Ability to work effectively across a matrix organisation.

About the role

Supports the regulatory affairs team in ensuring that artwork complies with global/regional/local regulations and is accessible to the wider business including Supply Chain and CMO’s. Creation, development, approval and implementation of artwork components.

Key Duties and Responsibilities

• Support the management of artwork projects from initiation through to implementation, ensuring activities are completed on time and to the required quality standards.
• Liaise with global and local Regulatory teams to understand regulatory requirements and timelines, helping to ensure artwork updates remain compliant with submission commitments.
• Coordinate with Supply Chain teams to support the planning and implementation of new artwork, helping to minimise operational disruption.
• Work with Contract Manufacturing Organisations (CMOs) to facilitate technical approval of artwork components and track progress through to implementation.
• Maintain and update ERP systems with approved artwork and packaging component changes, ensuring purchase order information remains accurate.
• Coordinate activities with external partners, including artwork studios, translation providers, and distributors, to support the timely delivery of artwork updates.
• Monitor project timelines, track key milestones, and escalate potential risks or delays to senior team members where appropriate.
• Maintain accurate project documentation and records to support compliance and audit requirements.
• Support cross-functional communication between Regulatory, Supply Chain, Manufacturing, and external partners to ensure successful delivery of artwork changes.

What does our team say about life at Theramex?

“Having now been with Theramex for a few months, I’m really enjoying my time here. Right from the outset, the onboarding experience, induction, and orientation have been brilliant, and I already feel like I am making the most of opportunities to add value to the business in meaningful ways. Theramex has a friendly and supportive vibe and is a place where I feel supported and valued.”

Umut Tarakcilar, Senior Treasury Analyst

Why Join Us?

• A fast-paced environment with broad exposure, giving you opportunities to develop professionally - even outside your core area of expertise
• A culture that supports learning, celebrates success, and recognizes performance
• Opportunities for driven and talented professionals to contribute to our exciting journey

Benefits & Perks

• Competitive reward package, including:
• 25 days holiday + 8 bank holidays
• Private Health Insurance for employee and family members
• Pension contribution: 10% company + 5% employee (auto-enrolled from day one)
• Hybrid Working
• Cycle to Work Scheme
• Engaging employee experience to come together as a community: in-office events, shared learning and much more!