Project Finance & Billing Associate

FTI Consulting LLP; Greater London; On-site; GBP 28,000 - 42,000; Full time

Job summary

FTI Consulting is seeking a Project Assistant to support forensic and litigation teams in London. You will manage client processes, oversee project lifecycles, and ensure timely invoicing and financial controls across multiple projects.

The role requires strong numeracy, sharp attention to detail and the ability to prioritise competing deadlines, with occasional EA support and ad hoc internal initiatives. This is a fast-paced, client-focused position within a leading advisory firm.

Qualifications

• Experience of managing admin and finance processes through the life-cycle of projects.
• Experience using CRM database Salesforce is desirable but not essential.
• Ability to prioritise workload and to deal with multiple parties and requests.
• Strong attention to detail with strong organisational skills.
• Proficiency in Microsoft Office suite (Excel, Word, Outlook, PowerPoint) and have an aptitude for learning systems.
• Proven experience of supporting a busy team, preferably in a consulting or financial environment is highly desirable.
• Ability to communicate with tact and diplomacy, both verbally and in writing with all levels of the organisation.
• Ability to communicate on behalf of senior leaders both to internal and external parties.
• Ability to work under time pressure and be available as needed.
• Strong team player
• Excellent interpersonal skills with proven ability to establish rapport with people at all levels.
• Ability to handle confidential issues with utmost sensitivity
• Strong levels of discretion and integrity
• Ability to pursue and find solutions when they may not be immediately visible or available
• The candidate should have advanced Microsoft Office applications skills, numerate agility and excellent interpersonal and communications skills underpinned by a proactive and positive approach

Responsibilities

• Provide end to end client and project commercial management process support, overseeing the project life cycle, delivery assurance and best practice processes
• Open client projects within our CRM system - following the internal set-up process from start to finish on a high volume of client projects, ensuring all project details are correct on internal systems according to the LoE
• Update any project trackers as required
• Ensure subcontractors are successfully and efficiently onboarded using the internal onboarding system, working closely with our Human Resources team to ensure subcontractor contracts are kept up to date and are in accordance with IR35
• Manage subcontractor trackers and collate and process complex subcontractor invoices, ensuring invoices are processed in a timely manner
• Financial reporting - including pulling client matter reports for the team, pulling WIP reports, project cost management and financial management. Prepare in-flight status reporting for clients as required
• Client billing - working closely with the team to draft and finalise monthly client invoices and manage sending these to clients alongside the central team
• Continual follow-up with clients on invoice status until receipt of payment
• Provide information for revenue rec colleagues and assist with troubleshooting
• Liaise with finance re write-offs, reserves and provide commentary
• Manage comms around AR internally and to clients
• Manage project closure process
• Provide occasional EA cover including taking meeting notes, diary management, time entry travel arrangements
• Assist with internal processes, initiatives and projects as required.
• Assist with new joiner training from the project financial management perspective and associated processes and systems
• Assist with ad hoc requests
• Assist with ad hoc requests

Skills

Project administration

Financial management

CRM Salesforce

Microsoft Office

Communication skills

Time management

Stakeholder management

Tools

Salesforce

Microsoft Office

Job description

FTI Consulting is seeking a Project Assistant to support forensic and litigation teams in London. You will manage client processes, oversee project lifecycles, and ensure timely invoicing and financial controls across multiple projects.

The role requires strong numeracy, sharp attention to detail and the ability to prioritise competing deadlines, with occasional EA support and ad hoc internal initiatives. This is a fast-paced, client-focused position within a leading advisory firm.