Project Admin & Billing Coordinator

FTI Consulting; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

FTI Consulting’s Construction and Solutions practice in London seeks a Project Assistant to support senior management, coordinate client processes and ensure the smooth functioning of projects. You’ll manage project setup, invoicing, WIP, subcontractor onboarding and financial reporting with a keen eye for accuracy.

The role requires numeracy, strong written skills and the ability to prioritise multiple tasks while maintaining attention to detail.

Qualifications

• Experience of managing admin and finance processes through project life-cycle.
• Experience using Salesforce CRM is desirable.
• Ability to prioritise workload and manage multiple requests with strong organisation and detail.

Responsibilities

• Provide end-to-end client and project commercial management support, overseeing the project life cycle, delivery assurance and best practice processes.
• Open client projects within our CRM system - following the internal set-up process from start to finish on a high volume of client projects, ensuring all project details are correct on internal systems according to the LoE
• Update any project trackers as required
• Ensure subcontractors are successfully and efficiently onboarded using the internal onboarding system, working closely with our Human Resources team to ensure subcontractor contracts are kept up to date and are in accordance with IR35
• Manage the subcontractor tracker and collating and processing complex subcontractor invoices, ensuring invoices are processed in a timely manner
• Financial reporting - including pulling client matter reports for the team, pulling WIP reports, project cost management and financial management.
• Prepare in-flight status reporting for clients as required
• Client billing - working closely with the team to draft and finalise monthly client invoices and sending these to clients
• Continual follow-up with clients on invoice status until receipt of payment
• Provide information for revenue rec colleagues and assist with troubleshooting
• Liaise with finance re write-offs, reserves and provide commentary
• Manage comms around AR internally and to clients
• Manage project closure process
• Occasional EA cover including taking meeting notes, diary management, time entry travel arrangements
• Assistance with internal processes, initiatives and projects as required.
• Assist with new joiner training from the project financial management perspective and associated processes and systems
• Assist with ad hoc requests

Skills

Prioritisation

Attention to detail

Organisational skills

Communication

Interpersonal skills

Discretion and integrity

Tools

Salesforce

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Job description

FTI Consulting’s Construction and Solutions practice in London seeks a Project Assistant to support senior management, coordinate client processes and ensure the smooth functioning of projects. You’ll manage project setup, invoicing, WIP, subcontractor onboarding and financial reporting with a keen eye for accuracy.

The role requires numeracy, strong written skills and the ability to prioritise multiple tasks while maintaining attention to detail.