Project Executive Assistant

Rubicon Recruitment Agency; Poole; On-site; GBP 50,000 - 61,000; Full time

Job summary

Rubicon Recruitment Agency is seeking a Project Executive Assistant to keep a major transformation programme on track. You will manage project plans, RAID logs, and governance forums, while coordinating meetings and preparing dashboards for Steerco packs.

The role offers exposure to senior leadership and external implementation partners in a live ERP project. With 3+ years in project administration or PMO, you will support business transformation efforts, tracking risks and dependencies and

Qualifications

• 3+ years in Project Administration, PMO, Executive Assistant, or Programme Support roles.
• Experience supporting business transformation or ERP implementation projects.
• Proven experience working with senior stakeholders and external partners.
• Advanced Microsoft Excel and Microsoft PowerPoint

Responsibilities

• Maintain project plans, RAID logs, decision logs, and project documentation.
• Coordinate project meetings, workshops, and governance forums, including steering committees.
• Prepare agendas, presentations, minutes, and action trackers.
• Track actions, risks, and dependencies, chasing owners for updates against deadlines.
• Produce regular status reports and support weekly and fortnightly Steerco packs

Skills

Project Administration

PMO

Executive Assistant

Programme Support

Stakeholder management

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Salary: Up to £55,000 DOE - 6 month FTC

You'll be the person who keeps a major transformation programme on track when everyone else is focused on their own piece of it.

Every action, risk, and decision runs through you, and nothing slips through the cracks on your watch.

This is a role where precision and structure genuinely matter, not just get appreciated.

As an Project Executive Assistant, you will benefit from:

• Direct exposure to senior leadership and external implementation partners


• A varied role sitting at the heart of a high-profile transformation programme


• The chance to build your PMO and governance skillset within a live ERP implementation


• Supportive management and a structured, well-organised working environment

As an Project Executive Assistant, your responsibilities will include:

• Maintain project plans, RAID logs, decision logs, and project documentation


• Coordinate project meetings, workshops, and governance forums, including steering committees


• Prepare agendas, presentations, minutes, and action trackers


• Track actions, risks, and dependencies, chasing owners for updates against agreed deadlines


• Produce regular status reports and support weekly and fortnightly Steerco packs

As an Project Executive Assistant, your experience will include:

• 3+ years in Project Administration, PMO, Executive Assistant, or Programme Support roles


• Experience supporting business transformation or ERP implementation projects


• Proven experience working with senior stakeholders and external partners


• Advanced Microsoft Excel and Microsoft PowerPoint,