Project Coordinator (Permanent & Fixed Term opportunities)

On Board Experiential; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Pension contribution

Flexi Friday and hybrid working policy

Professional development and training

Headspace access

Birthday day off

Work from anywhere week

Job summary

On Board Experiential (OBE) London is seeking a proactive Project Coordinator to join our experiential marketing team. You will support account, production and creative functions across Nike campaigns, helping to deliver high-quality live experiences from planning through to execution.

The role offers 37.5 hours per week in a hybrid London setup, with a focus on administration, event production support and client liaison.

Qualifications

• Keen to learn and work across multiple service areas.
• Passion for experiential marketing, sport and entertainment.
• Excellent communication and organisational skills.
• Interest in Nike brand heritage is welcome.

Responsibilities

• Assist Account Lead in managing day-to-day relationships with allocated clients.
• Work alongside the Account Lead to facilitate client briefs.
• Manage specific day-to-day administrative tasks.
• Support the creation of key client documentation.
• Support with delivery budgets and project management processes.

Skills

Highly organized

Excellent attention to detail

Great interpersonal skills

Problem solving

Calm under pressure

Strong verbal and writtencommunication

Job description

London

WHO WE ARE

On Board Experiential (OBE) is an award winning, full service, experience-led agency that creates meaningful brand experiences worldwide, with office locations in London, San Francisco, Los Angeles and NYC.

We help brands to cut through the noise, capture consumer attention and leave lasting impressions that live beyond the shareable, streamable, screamable moment.

We are specialists in creating extraordinary brand events – immersive, engaging and unrivalled.

The London office is the most recent to open its doors in the OBE family, making us the new kids on the block, but backed by years of experiential experience. Boasting a heavy hitting portfolio of incredibly active brands and a range of well-established partners, we’re well set for an exciting future.

We are looking to add to our team to work across one of our most high-profile accounts, Nike, as we continue to define experiential marketing.

We work with brands that care. Brands that value meaningful relationships. Brands that are prepared to challenge what’s gone before. Brands that aren’t prepared to settle for OK. Brands that want the competitive advantage. Brands that act.

We are OBE and we’re a team of experiential playmakers.

THE ROLE

The Project Coordinator is a proactive individual eager to cut their teeth and get stuck into all areas of Experiential Marketing. With a keen desire to learn and a passion for the industry, the Project Coordinator will have the opportunity to work across a multitude of service areas, to include:

• Account & Project Administration
• Event Production Support

The role works closely with the wider team and will support the execution of experiential campaigns to help ensure they are delivered to the requirements of client specifications.

This Project Coordinator role is hugely varied and will work closely with the account, production and creative functions within the business to help build live experiences in line with client briefs and objectives. You will be working across one of the agency’s biggest and high-profile clients, Nike. From large scale campaigns to smaller bespoke experiential activations in a wide range of settings across Running, Training, Football, Fitness, Retail and more. You will be part of a team ensuring that we provide a service for ‘in real life’ moments that are best in class.

On a day-to-day basis you work collaboratively and creatively with your colleagues, suppliers and clients in order to help deliver high-quality campaigns. Fresh thinking is part of our DNA, to bring disruptive and innovative ideas to all of our campaigns.

RESPONSIBILITIES

The Project Coordinator role is varied, and you will have a wide range of responsibilities, including:

Account & Project Administration

• Assisting the Account Lead in managing day to day relationships with allocated clients
• Working alongside the Account Lead to facilitate client briefs
• Managing specific day to day administrative tasks
• Supporting the creation of key client documentation
• Managing your own workload using OBE London’s project management processes
• Supporting with the presentation of responses to briefs and key documents to clients
• Supporting Account Lead with the management of delivery budgets

Event Production Support

• Supporting the Event Production Lead with innovative and creative solutions in the design and delivery phase of campaigns
• Assisting the Event Production Lead with the management of key suppliers, stakeholders and partners
• Supporting on ground execution of client events
• Supporting the completion of key event delivery documentation

ABOUT THE PERSON

We are looking for a highly dedicated member of the team with a keenness to learn. As the Project Coordinator at OBE London you:

• Are passionate about brand and experiential marketing in the sport and entertainment space
• Are willing to learn from the team around you
• Have a DNA of fresh thinking to help create disruptive campaigns
• Have good verbal and written communication skills
• Are highly organised
• Excellent attention to detail
• Have great interpersonal skills
• Are a problem solver and solutions driven
• Are calm under pressure and approachable at all times
• Not essential but welcome an authentic passion for Nike brand heritage, sneaker culture and streetwear trends

PACKAGE

Contract: Permanent

Hours: 37.5 hours a week

Location: Hybrid, London, minimum of 3 days a week in office / with your colleagues

Holiday: 25 days annual leave (pro rata), Bank Holidays & time off in lieu for every weekend day worked

• Pension contribution
• Flexi Friday and hybrid working policy
• Professional development and training
• Approaches to wellness and physical activity
• Headspace access
• Birthday day off
• Work from anywhere week

PACKAGE

Contract: Fixed Term Contract (2 months)

Hours: 37.5 hours a week

Location: Hybrid, London, minimum of 3 days a week in office / with your colleagues

Holiday: 20 days annual leave (pro rata), Bank Holidays & time off in lieu for every weekend day worked

• Pension contribution
• Flexi Friday and hybrid working policy
• Professional development and training
• Approaches to wellness and physical activity
• Headspace access
• Birthday day off

THE APPLICATION PROCESS

We treat all applications on a level playing field, we are striving to create a diverse team that share different cultures, backgrounds and experiences to inform and enhance the campaigns we create.

To apply for the role please submit your CV and covering letter outlining why you are right for the role.

The closing date for applications is Sunday 23rd August 2026.