Project Coordinator: Finance & Stakeholder Support

Pinewood Group; England; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Bonus up to 7.5%

Private medical care

Pension scheme

25 days annual leave

Birthday leave

Volunteer days

Staff events

Job summary

Pinewood Group is seeking a Project Coordinator to liaison between departments, manage budgets, and support project delivery from initiation through completion. The role involves financial tracking, document control, and coordinating with suppliers and contractors, while ensuring compliance with health and safety requirements.

The candidate will assist the HOD with budgeting, maintain cost sheets, and support PMs with meeting coordination and minutes.

Qualifications

• Base level understanding of technical drawings.
• Knowledge of building, planning, health & safety regulations (CDM) and fire/building regulations.
• High level of organisation.
• Strong written and verbal communication skills.
• Excellent attention to detail.
• Ability to work under pressure to meet deadlines.
• Proficiency with Microsoft 365.

Responsibilities

• Record operational and capital expenditure on budget trackers.
• Raise and track orders via D365 and liaise with suppliers and contractors.
• Hold monthly budget alignment meetings with the finance team.
• Assist HOD with producing the annual budget.
• Maintain financial records and track invoices received and paid within the project cost sheets.
• Support PMs by meeting with stakeholders and distributing minutes.
• Organise site inductions and site surveys, manage contractor access and pass type.
• Arrange access to occupied areas for inspections and ensure internal access requests are met.
• Ensure permits are requested prior to works start and maintained throughout project.
• Prepare information for PMs to compile PCIs, surveys, site plans, drawings, data sheets.
• Update Group Technical Library and distribute O&M manuals.
• Prepare cost comparison sheets for tender reviews and scheduling tender site visits for PMs and capex approvals.
• Acquire health, safety and insurance documents from contractors and coordinate with Procurement.
• Coordinate withGroup departments, contractors and clients to start construction and meet deadlines.
• Prepare and manage project running cost sheets, retentions and track ongoing costs.

Skills

Technical drawings

Regulatory knowledge (CDM, buildingReg

Organization

Written and verbal communication

Attention to detail

Deadline management

Tools

Microsoft 365

Job description

Pinewood Group is seeking a Project Coordinator to liaison between departments, manage budgets, and support project delivery from initiation through completion. The role involves financial tracking, document control, and coordinating with suppliers and contractors, while ensuring compliance with health and safety requirements.

The candidate will assist the HOD with budgeting, maintain cost sheets, and support PMs with meeting coordination and minutes.