Budget-Savvy Project Coordinator | Stakeholder & PM Support

Pinewood Group Limited; United Kingdom; On-site; CAD 60,000 - 83,000; Full time

Benefits offered by this job

Competitive starting salary

Discretionary annual bonus up to 7.5%

25 days' holiday (+ 5 with buyoption)

Job summary

Pinewood Group Limited is seeking a Project Coordinator to liaise across departments and manage administrative tasks with a grounding in project management fundamentals. The role emphasizes budget tracking, document control, and coordination with PMs and stakeholders.

The role involves site access coordination, maintaining records, and supporting tender processes. It offers a structured pathway towards Junior Project Manager with strong stakeholder engagement.

Qualifications

• Base level understanding of technical drawings.
• Base level knowledge of relevant legislation and regulations (building, planning, health & safety, CDM).
• Good time management skills.
• High level of organisation.
• Strong written and verbal communication skills.
• Excellent attention to detail.
• Ability to work under pressure to meet deadlines.
• Microsoft 365 proficiency.

Responsibilities

• Record all operational and capital expenditure on the departmental Budget Trackers.
• Raise orders using the D365 system and place orders with suppliers and contractors.
• Hold monthly meetings with the finance team to confirm budget alignment.
• Assist HOD with producing the annual budget.
• Maintain financial records and track invoices in project cost sheets.
• Support PMs by organising stakeholder meetings and distributing minutes.
• Coordinate site inductions and surveys, ensuring contractor access passes.
• Manage access for inspections to occupied areas following request processes.
• Work with PMs and H&S to ensure permits are requested and maintained.
• Prepare information for PMs to compile PCI surveys, site plans, drawings, and data sheets.
• Update records and manage the Group Technical Library, distributing O&M manuals.
• Support PMs with cost comparison sheets for tenders and site visits.
• Acquire health, safety and insurance documents from contractors and ensure paperwork is current.
• Coordinate with Group departments, contractors, and clients to begin and sustain construction phases.
• Prepare and manage running cost sheets, retentions, and project costs/payments.

Skills

Technical drawings

Time management

Organisation

Written and verbal communication

Attention to detail

Working under pressure

Regulations (CDM, H&S)

Microsoft 365

Tools

D365

Microsoft 365

Job description

Pinewood Group Limited is seeking a Project Coordinator to liaise across departments and manage administrative tasks with a grounding in project management fundamentals. The role emphasizes budget tracking, document control, and coordination with PMs and stakeholders.

The role involves site access coordination, maintaining records, and supporting tender processes. It offers a structured pathway towards Junior Project Manager with strong stakeholder engagement.