Project Coordinator / Document Controller

ZipRecruiter; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading design engineering studio in London seeks a Project Coordinator to enhance project delivery and manage documentation. The ideal candidate is organized, detail-oriented, and proficient with digital file management systems. Responsibilities include coordinating project activities, preparing reports, and liaising with stakeholders, all in a supportive studio environment that values work-life quality.

Qualifications

• Experience in design, construction, or engineering environment is beneficial.
• Ability to manage multiple tasks and deadlines.
• Service-oriented with a positive attitude.

Responsibilities

• Manage project documentation and communication.
• Prepare reports and presentations.
• Support project teams with administrative tasks.

Skills

Organizational skills

Communication

Attention to detail

Digital file management

Tools

4Projects

Aconex

Dropbox

Job description

Job Description

Project Coordinator / Document Controller to support seamless project delivery and documentation in a leading design engineering studio.

Position:

This role supports the smooth running of engineering projects by providing essential coordination and administrative support within project teams. Based in the London studio, the Project Coordinator manages project documentation, drawing distribution, deadlines, QA processes, and team communication. Responsibilities also include preparing reports and presentations, maintaining accurate records, managing filing systems, booking travel, and liaising with both internal and external stakeholders.

Candidate:

Our client is looking for a highly organised, service-oriented individual with a flexible, positive attitude. Experience working in a design, construction, or engineering environment is beneficial. You should be confident using digital file management systems (such as 4Projects, Aconex, Dropbox), collaborating with CAD teams, and supporting teams through various administrative tasks. Attention to detail, strong communication skills, and the ability to manage multiple tasks and deadlines are key. A proactive approach and team spirit are essential.

Studio:

Our client is a renowned engineering consultancy with over 140 staff and five studios in the UK. Known for its long-standing collaborations with leading architects and its award-winning work, the practice balances technical excellence with a strong, people-focused culture. The studio environment is professional yet supportive and sociable, with a genuine commitment to work-life quality and mutual respect.

Apply:

Apply via LinkedIn or email [e-mail] with the subject line: FC2286 Applicants must have valid Right to Work (RTW) in the UK, as those without will not be eligible.

Due to the high volume of applications, we will only be able to respond to those shortlisted for the position.

Refer a Friend:

We are always interested to connect with industry #talent. If you know someone open to new opportunities, connect us. If we place them, you'll receive up to £500 as thank you.

FOLIO is a leading agency specialising in design recruitment. We partner with top practices, boutique studios, and global design groups to connect talent with opportunity. Explore current vacancies and learn how we support design careers at www.foliocareers.com