Document Controller 12 Month FTC

Ramboll; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Join a leading company in the UK as a Document Controller within the Business Support Shared Service Team. Your role focuses on managing document processes, ensuring compliance, and working closely with project teams to meet deadlines. This position offers a collaborative environment and supports your professional growth.

Qualifications

• Experience with document control tools and software.
• Strong planning and organizational skills required.

Responsibilities

• Manage document control for projects using industry-standard tools.
• Perform QA checks to ensure documents compliance.

Skills

Organisational skills

Communication skills

Adaptability

Planning skills

Tools

Asite

Projectwise

Aconex

Viewpoint 4P

Kahua

GliderBim

InEight

DocHosting

Autodesk

Trimble

SharePoint

Job description

Document Controller 12 Month FTC, London

Client: Ramboll

Location: London, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: 896b06dc7ce1

Job Views: 12

Posted: 18.06.2025

Expiry Date: 02.08.2025

Job Description

We invite you to join us as part of our Business Support Shared Service Team for the UK. Based with the Document Control Team, reporting into the Document Control Team Leader, you will work across the UK markets to provide document control support.

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future, and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies, and people around the world.

We are looking for candidates who are:

• Organised, experienced, communicative, adaptable

Role overview:

Our vision is to be a market-leading support service that is fit for the future. As a centralised team, we work together to deliver administrative excellence and ensure our teams and colleagues across the business can excel for our clients. The Document Control Team provides consistent and standardised processes, workflow management, and continuous improvement.

Main Responsibilities

• Manage document control for projects using industry-standard tools
• Run reports to check workflows, RFI, QA rejected documents, drawing comments, etc.
• Perform QA checks to ensure documents are compliant with project protocols and numbering conventions
• Distribute documents on external sites in workflows and transmittals
• Work with the project team to meet client deadlines for document issuance
• Respond to document requests and make requests for documents
• Update Drawing Issue sheets with the latest issues
• Maintain TIDPs and trackers with current information
• Set up distribution lists
• Assist with project setup for document control and rollout
• Attend training courses to understand protocols and systems
• Set up new users with appropriate access
• Coordinate with the team for planning and resourcing
• Build effective internal and external relationships
• Work efficiently in a fast-paced environment
• Identify and implement process improvements
• Manage project close-down and archiving
• Act as main contact for designated projects
• Train engineers on project software and processes

Qualifications and Skills

• Strong planning and organisational skills
• Experience with document control tools such as Asite, Projectwise, Aconex, Viewpoint 4P, Business Collaborator, Kahua, GliderBim, InEight, DocHosting, Autodesk, Trimble, SharePoint
• Proficiency in MS Office (Word, Excel, Outlook, Teams)
• Good communication skills, responsive and flexible

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company.