Project Coordinator (Advertising)

Confidential Careers; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Confidential Careers is seeking a Project Coordinator to support the wider team in managing client relations and agency workflow. You will help ensure smooth account operations, build strong working relationships with client contacts, and contribute to problem solving and best practices.

You will assist with day-to-day project management, contribute to presentations and reports, and help track financial health while coordinating meetings and ensuring timely delivery of assets across digital and

Qualifications

• Highly organised and hard-working self-starter excited to drive creative and content development.
• Effective communicator, both written and verbal, with ability to coordinate across teams.
• Proactive in problem-solving, planning ahead, and flagging risks.

Responsibilities

• Assist in day-to-day management and execution of projects across internal departments.
• Support development and preparation of presentations, reviews and client reports.
• Track project financial health and share/assess it with the team.
• Schedule project-related meetings and ensure stakeholders see the right information.
• Serve as a brand guardian, keeping teams updated on client news and trends.
• Write client SOWs, vendor agreements, change orders, and other contract docs for review.
• Manage variations of digital and social content and ensure timely delivery to partners/clients.
• Uphold company values and collaborative, proactive ethos.

Skills

Highly organized

Hard work

Self-starter

Effective communicator

Creative collaboration

Job description

As a Project Coordinator you will help support the wider team in the daily management and relationship building between the client and the agency. You are responsible for ensuring the smooth running of the account for the agency, developing effective working relationships with key client contacts.

This is not a role for someone who likes to take a back seat in life as you will be at the front of this account getting involved with solving problems, pushing best practice, attending meetings, drafting internal and external comms and keeping a track of the progress of all projects across the agency.

Here's where you come in…

• Assist in the day-to-day management and execution of projects, working closely with each member of internal departments (Creative, Strategy, Client Services, Media, Ops) ensuring each milestone is met on time and within budget
• Supporting the account team in the development and preparation of presentations, performance reviews and reports for the clients.
• Assist with tracking project financial health of projects, and ensuring it is shared and assessed
• Schedule necessary project-related meetings such as kickoffs, brainstorms, and internal reviews, and ensure the right people are seeing the right things before presenting to client
• A brand guardian - helping to keep the team updated re what's going on in your clients world, knowing their competitors and keeping your teams up to speed on the latest trends and developments in their sectors.
• Write client SOWs, vendor agreements, change orders, and other contract documents for the lead PM to review
• Manage many variations of digital and social content (video, image, websites, etc), ensuring quality control, and delivering/trafficking all assets to required agency partners/media teams/clients
• Keep company values at the core of what you do, that restless energy and desire push boundaries and to do more, but also the ability to muck in with the team.

We treasure Personality and Experience yet we do know that these qualifications lead to what WE KNOW as a success:

• Is a highly organised, hard working, enthusiastic self-starter who is excited to be a driving part of the creative and content development process
• Has 1-2 experience managing projects, coordinating teams, and/or other planning-related duties, with desire to develop the project management and delivery function in a creative business environment
• Has a cool, calm and collected approach to problem solving, while remaining positive and collaborative
• The ability to adapt quickly, plan ahead and flag to your team when you see there may be potential sticking points down the line.
• A passion and real love for all things social, with an understanding of relevant social media platforms and their requirements.
• Has experience in writing formal and/or business documents such as contracts and/or proposals
• Effective communicator, both verbally and in writing.