Project Coordinator

VaynerMedia LLC; Greater London; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Unlimited Holiday + 1 Day Birthday Le

YuLife

Enhanced Parental Leave

Unlimited Coaching sessions

Cycle to work

Employee Assistance Program

Cash Plan with Medicash

Virtual GP

Life Assurance

Income Protection

Group Personal Pension

Job summary

VaynerMedia in London is seeking a proactive Project Coordinator to support the wider team across Creative, Strategy, Client Services, Media and more, ensuring milestones hit on time and within budget.

You'll draft internal and external comms, nurture client relationships, track project health, and help prepare presentations and reports for clients, while staying aligned with the agency's fast-paced, collaborative culture.

Qualifications

• Highly organised, hard working, enthusiastic self-starter.
• 1–2 years experience managing projects or coordinating teams.
• Desire to develop project management in a creative business.
• Calm, collaborative problem solver with proactive mindset.
• Passion for social media and understanding platforms.
• Experience writing formal/business documents like contracts or proposals.
• Strong verbal and written communication skills.

Responsibilities

• Assist in day-to-day management and execution of projects with cross-functional teams.
• Support development and preparation of presentations, performance reviews and client reports.
• Track project financial health and share/assess results.
• Schedule meetings, kickoffs, brainstorms, and internal reviews for clients.
• Act as a brand guardian by keeping teams updated on client news and trends.
• Draft client SOWs, vendor agreements, change orders and other docs for lead PM.
• Manage variations of digital/social content and ensure assets reach partners/clients.
• Uphold VaynerMedia values and collaborate with teams to push boundaries.

Skills

Project management

Team coordination

Planning

Communication

Contract writing

Job description

We’re VaynerMedia! We are a contemporary global creative and media agency built for the now. Born in social, our work is now full service, simply loving big ideas that connect and create real change for our clients business. We are independently owned, founded in 2009 with offices in London, Amsterdam, New York, Los Angeles, Singapore, Tokyo, Sydney, Bangkok, Kuala Lumpur and Mexico City. We are recognized for our work in Cannes Lions, the Clios, D&AD and The Webbies to name a few.

Culture is our key and Empathy is how we build it. VaynerMedia EMEA is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time – PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture. In EMEA, we are proudly 250+, servicing multi-brands across the region.

The PITCH.

As a Project Coordinator you will help support the wider team in the daily management and relationship building between the client and the agency. You are responsible for ensuring the smooth running of the account for the agency, developing effective working relationships with key client contacts.

This is not a role for someone who likes to take a back seat in life as you will be at the front of this account getting involved with solving problems, pushing best practice, attending meetings, drafting internal and external comms and keeping a track of the progress of all projects across the agency.

Here’s where you come in…

• Assist in the day-to-day management and execution of projects, working closely with each member of internal departments (Creative, Strategy, Client Services, Media, Ops) ensuring each milestone is met on time and within budget
• Supporting the account team in the development and preparation of presentations, performance reviews and reports for the clients.
• Assist with tracking project financial health of projects, and ensuring it is shared and assessed
• Schedule necessary project-related meetings such as kickoffs, brainstorms, and internal reviews, and ensure the right people are seeing the right things before presenting to client
• A brand guardian - helping to keep the team updated re what’s going on in your clients world, knowing their competitors and keeping your teams up to speed on the latest trends and developments in their sectors.
• Write client SOWs, vendor agreements, change orders, and other contract documents for the lead PM to review
• Manage many variations of digital and social content (video, image, websites, etc), ensuring quality control, and delivering/trafficking all assets to required agency partners/media teams/clients
• Keep VaynerMedia values at the core of what you do, that restless energy and desire push boundaries and to do more, but also the ability to muck in with the team.

We treasure Personality and Experience yet we do know that these qualifications lead to what WE KNOW as a success:

• Is a highly organised, hard working, enthusiastic self-starter who is excited to be a driving part of the creative and content development process
• Has 1-2 experience managing projects, coordinating teams, and/or other planning-related duties, with desire to develop the project management and delivery function in a creative business environment
• Has a cool, calm and collected approach to problem solving, while remaining positive and collaborative
• The ability to adapt quickly, plan ahead and flag to your team when you see there may be potential sticking points down the line.
• A passion and real love for all things social, with an understanding of relevant social media platforms and their requirements.
• Has experience in writing formal and/or business documents such as contracts and/or proposals
• Effective communicator, both verbally and in writing.

Here’s how We Support You

We regularly review our benefits and are committed to providing a comprehensive programme for our people.

• Unlimited Holiday + 1 Day Birthday Leave
• YuLife (online discount platform)
• Enhanced Parental Leave
• Unlimited Coaching sessions, which can be private and team class sessions
• Cycle to work scheme
• Employee Assistance Program (Financial, Mental and Physical Wellbeing)
• Cash Plan with Medicash - Level 1 cover, option to add partner, 4 children can be added for free
• Virtual GP, Skinvision, 24/7 Health and Stress Helplines, Discounted Gym, Medicash Extras
• Life Assurance
• Income Protection
• Group Personal Pension

What you SHOULD KNOW about VaynerMedia

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!

We believe 100% that brands can be built on digital platforms and part of our model is built bottom up, flipping the traditional advertising model and process on its head. We don’t play to agency/industry norms and our culture and energy reflects that.

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.

VaynerMedia is an Equal Opportunity Employer. This means that VaynerMedia provides equal employment opportunities to all staff members and job applicants without regard to gender, pregnancy, marital or civil partnership status, gender reassignment, race, disability, sexual orientation, religious belief, part time or fixed term employment, age or any other legally protected class.

Candidates must be authorized to work in the U.K.