Assistant Project Manager

The University of Sheffield; Sheffield; On-site; GBP 32,000 - 37,000; Full time

Benefits offered by this job

Annual leave (flexible)

Flexible working opportunities

Generous pension scheme

Staff discounts

Development and wellbeing support

Job summary

The University of Sheffield is seeking a Project Coordinator / project support to join the AMRC portfolio. You will support and work with project teams across groups, helping to plan, administer and deliver a range of programmes and projects.

You will aid in portfolio and finance processes to improve performance, with a strong emphasis on client-facing work, governance, and timely reporting. This is a full-time, on-site role with generous benefits.

Qualifications

• Significant project coordinator / project support experience.
• Client facing / customer service experience at team level.
• Proficient IT skills across Microsoft Office and MS Project.
• Excellent written and verbal communication; capable of supporting presentations.
• Highly organised with a methodical approach and strong attention to detail.
• Ability to track and support finances within a large portfolio of work.
• Experience with waterfall, hybrid and agile project management approaches.
• Awareness of risk management and related practices.
• Has or is willing to achieve a recognised project management qualification (PFQ, Prince2, Agile).

Responsibilities

• Support planning, administration and delivery of team projects.
• Research, collate, organise and edit material for reports and documents.
• Interpret and communicate results to project managers and stakeholders.
• Present work and data to internal and external stakeholders in a professional manner.
• Involve in securing key partnership projects and maintaining partnerships.
• Plan and prioritise tasks to meet deadlines and milestones.
• Monitor milestones, finances, resourcing and quality across a large portfolio.
• Assist in long-term planning for reports and presentations related to AMRC finances.
• Carry out other duties commensurate with the role.

Skills

Project coordination

Client facing

Microsoft Office

Microsoft Project

Communication skills

Organised / attention to detail

Finance tracking

Problem solving

PM methods (Waterfall/Hybrid/Agile)

Risk management awareness

Education

Project management qualification (PFQ/Prince2/Agile)

Tools

Microsoft Project

Job description

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

You will hold a key support role to a significant portfolio of programmes and projects within the AMRC and work across the whole portfolio of projects of varying lengths in duration in one of its research groups. There are opportunities to work across different research groups, but you will specialise in one of the core research groups initially. You will support and work closely with a team with understanding in the relevant fields of Research, Project Management and Development.

You will also aid in the development of portfolio and finance processes to improve performance. Policy support is a key aspect of the role within the portfolio and experience of this type of work is crucial. For this role, you will need to have a high standard of project delivery support experience especially within larger projects, programmes and portfolios of work, spanning multiple groups. Also, you should be able to manage your time effectively.

For this role, you will need to have a high standard of project delivery support experience especially within larger projects, programmes and portfolios of work, spanning multiple groups. Also, you should be able to manage your time effectively.

The AMRC are a Corporate Partners of the Association of Project Management (APM). Meaning we continuously train, support and encourage the Project Management team at the AMRC.

Main Duties And Responsibilities

• Working with the Project Management Community to support them to plan, administer and deliver team projects.
• Research, collate, organise, and edit material for inclusion in reports and other documents.
• Interpret and communicate results to Project Manager, Senior Project Manager and some essential operational areas. At times communication to the customer programme manager is required to support the work of the AMRC.
• Present own work and teams data results to internal and external stakeholders at all levels in a professional and concise manner.
• Expected involvement with securing key partnership projects and maintaining close partnerships with AMRC partner companies.
• Plan and carry out tasks / responsibilities over the short-medium term, with an awareness of longer-term issues. Use discretion to determine priorities and resolve conflicts to allow the team to meet targets and deadlines.
• Continuously monitor and check teams against milestones, priorities, finance, on time delivery, resourcing and forward levels of work and quality process adherence within a large portfolio of work.
• Assist teams in planning several months in advance to meet deadlines for AMRC project reports, industrial partner deadlines and to support preparation for presentations to internal and external stakeholders, especially in communication of finance status.
• Carry out other duties, commensurate with the grade and remit of the post.

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Criteria

Essential Or Desirable

Stage(s) assessed at

Have significant Project Coordinator / project support work experience.

Essential

Application/interview

Have client facing / customer service work experience at working team level

Essential

Application/interview

IT Skills across Microsoft Office suite, including Microsoft Project intermediate to advanced standard.

Essential

Application/interview

Effective communication skills, both written and verbal, report writing skills, experience of supporting presentations.

Essential

Interview

Must be extremely organised with a methodical and structured approach to work, and good attention to detail.

Essential

Interview

Ability to track and support the finances within a large portfolio of work

Essential

Interview

Ability to analyse and solve problems with an appreciation of longer-term implications.

Essential

Interview

Experience of supporting a range of project management approaches including waterfall, hybrid and agile.

Essential

Application/interview

Has an awareness of Risk Management

Essential

Application/interview

Must have studied or hold a known project management qualification (PFQ, Prince 2, Agile etc) or demonstrable equivalent experience

Essential

Application/interview

Further Information

Grade

6

Salary

£32,080 - £36,636 per annum.

Work arrangement

Full-time

Line manager

Senior Project Manager

Direct reports

None

Right to work in the UK

If you do not currently hold the right to work in the UK, you can find more information here to help determine your visa eligibility. Additional guidance is also available on the UK Visa & Immigration website.

Our website

https://www.amrc.co.uk/

For informal enquiries about this job contact Angus Williams [e-mail]

Next steps in the recruitment process

The selection process will consist of an interview. We plan to let candidates know if they have progressed to the selection stage two weeks after the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Angus Williams [e-mail]

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What We Offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework
• A range of generous family-friendly policies
• paid time off for parenting and caring emergencies
• support for those going through the menopause
• paid time off and support for fertility treatment
• and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

Criminal record

Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right. More information can be found on our Information for candidates page:- sheffield.ac.uk/jobs/candidates (opens in a new window).

Baseline personnel security standard

This role requires the postholder to undertake a Government baseline personnel security standard (BPSS) check as a condition of employment.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.