Assistant Project Manager

Dunhillmedical; Sheffield; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Annual leave entitlement

Pension scheme

Flexible working opportunities

Staff discounts

Job summary

The University of Sheffield's Advanced Manufacturing Research Centre is seeking a Project Coordinator to support a wide portfolio of programmes across multiple research groups. You will work in a hybrid, full-time role reporting to the Senior Project Manager, helping plan, administer and deliver projects while maintaining strong stakeholder relationships.

With experience in project delivery support, you will help develop portfolio and finance processes, manage timelines, and ensure quality

Qualifications

• Significant project coordinator / project support experience.
• Client facing / customer service experience at working team level.
• Proficient in Microsoft Office; MS Project intermediate to advanced.
• Excellent written and verbal communication; report writing.
• Extremely organized with a methodical, detail-oriented approach.
• Ability to track and support finances within a large portfolio.
• Experience with waterfall, hybrid and agile project approaches.
• Awareness of risk management.
• PM qualification or demonstrable equivalent experience.

Responsibilities

• Plan, administer and deliver team projects in collaboration with the PM Community.
• Research, collate, organise, and edit material for reports and documents.
• Interpret and communicate results to Project Manager and stakeholders.
• Present work and team data to internal and external stakeholders.
• Support securing key partnership projects and maintaining partnerships with AMRC partners.
• Plan tasks over short to medium term and manage priorities to meet deadlines.
• Monitor milestones, finances, and quality processes across a large portfolio.
• Assist teams in planning ahead for reports and presentations.

Skills

Project coordination

Customer service

Communication skills

Time management

Problem solving

Risk awareness

PM methodologies awareness

Education

Project management certification (PFQ, Prince2, Agile, etc)

Tools

Microsoft Project

Microsoft Office Suite

Job description

School/Department: Advanced Manufacturing Research Centre

Work Arrangement: Full Time (Hybrid)

Contract Type: Permanent

Closing Date: 03/09/2026

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

You will hold a key support role to a significant portfolio of programmes and projects within the AMRC and work across the whole portfolio of projects of varying lengths in duration in one of its research groups. There are opportunities to work across different research groups, but you will specialise in one of the core research groups initially. You will support and work closely with a team with understanding in the relevant fields of Research, Project Management and Development.

You will also aid in the development of portfolio and finance processes to improve performance. Policy support is a key aspect of the role within the portfolio and experience of this type of work is crucial. For this role, you will need to have a high standard of project delivery support experience especially within larger projects, programmes and portfolios of work, spanning multiple groups. Also, you should be able to manage your time effectively.

For this role, you will need to have a high standard of project delivery support experience especially within larger projects, programmes and portfolios of work, spanning multiple groups. Also, you should be able to manage your time effectively.

The AMRC are a Corporate Partners of the Association of Project Management (APM). Meaning we continuously train, support and encourage the Project Management team at the AMRC.

Main duties and responsibilities

Working with the Project Management Community to support them to plan, administer and deliver team projects.

Research, collate, organise, and edit material for inclusion in reports and other documents.

Interpret and communicate results to Project Manager, Senior Project Manager and some essential operational areas. At times communication to the customer programme manager is required to support the work of the AMRC.

Present own work and teams data results to internal and external stakeholders at all levels in a professional and concise manner.

Expected involvement with securing key partnership projects and maintaining close partnerships with AMRC partner companies.

Plan and carry out tasks / responsibilities over the short-medium term, with an awareness of longer-term issues. Use discretion to determine priorities and resolve conflicts to allow the team to meet targets and deadlines.

Continuously monitor and check teams against milestones, priorities, finance, on time delivery, resourcing and forward levels of work and quality process adherence within a large portfolio of work.

Assist teams in planning several months in advance to meet deadlines for AMRC project reports, industrial partner deadlines and to support preparation for presentations to internal and external stakeholders, especially in communication of finance status.

Carry out other duties, commensurate with the grade and remit of the post.

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply.

Criteria

Stage(s) assessed at

Have significant Project Coordinator / project support work experience.

Application/interview

Have client facing / customer service work experience at working team level

Application/interview

IT Skills across Microsoft Office suite, including Microsoft Project intermediate to advanced standard.

Application/interview

Effective communication skills, both written and verbal, report writing skills, experience of supporting presentations.

Interview

Must be extremely organised with a methodical and structured approach to work, and good attention to detail.

Interview

Ability to track and support the finances within a large portfolio of work

Interview

Ability to analyse and solve problems with an appreciation of longer-term implications.

Interview

Experience of supporting a range of project management approaches including waterfall, hybrid and agile.

Application/interview

Has an awareness of Risk Management

Application/interview

Must have studied or hold a known project management qualification (PFQ, Prince 2, Agile etc) or demonstrable equivalent experience

Application/interview

Further Information

Grade

6

Work arrangement

Full-time

Line manager

Senior Project Manager

Direct reports

None

Right to work in the UK

If you do not currently hold the right to work in the UK, you can find more information here to help determine your visa eligibility. Additional guidance is also available on the UK Visa & Immigration website .

Criminal record

Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right. More information can be found on our Information for candidates page:- sheffield.ac.uk/jobs/candidates (opens in a new window).

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision ) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.

A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.

Flexible working opportunities, including hybrid working for some roles.

A wide range of discounts and rewards on shopping, eating out and travel.

A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).

Recognition Awards to reward staff who go above and beyond in their role.

A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework

A range of generous family-friendly policies

paid time off for parenting and caring emergencies

support for those going through the menopause

paid time off and support for fertility treatment

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

The University of Sheffield
Western Bank
Sheffield
S10 2TN
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