Project Coordinator

spektrum; Northwood; On-site; GBP 45,000 - 65,000; Full time

Job summary

Spektrum is seeking personnel to join our team in Northwood, UK, to support NATO NCIA projects on site. The role focuses on providing project support to external Project Managers, acting as the CSU focal point, and coordinating planning, scheduling, and stakeholder engagement through the project lifecycle.

You will build and maintain project documentation, assist with risk and resource planning, liaise with CSU technical staff, and ensure alignment with NATO policies and delivery timelines.

Job description

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID - C005274

Role Duties and Responsibilities

The primary function is to provide support to various external project managers in the support and delivery of assigned projects, and to provide local oversight of project delivery as they move throughout their lifecycle.

• Acts as the CSU focal point for all incoming queries from external Project Managers requesting CSU support. Conducts an initial analysis on local support, planning, and scheduling. Manages expectations of project stakeholders.
• Coordinates and facilitates all CSU project related management activities in accordance with NATO regulations and NCI Agency project management policies and procedures.
• Supports relevant Project Managers in meeting project related milestones or activities in coordination with relevant stakeholders;
• Supports cost, technical, and work force assessments for existing and emerging requirements and engages Project Managers and CSU elements for project planning and prioritization;
• Supports NCI Agency Account Managers in the support and coordination of related Customer Requests (CRFs)
• Builds and maintains project documentation, version control, meeting agendas, minutes, action trackers and lessons learned records.
• Works closely with the CSU Technical Coordination Officer for planning and assignment of any CSU Technical support. Maintains a close liaison with technicians and engineers within the CSU and at other NCIA locations and other NATO Agencies.
• Supports the CSU SMBH in building and/or maintaining portfolio to plan, monitor, and control resources, revenue and capital costs against assigned project budgets;
• Supports coordination of assigned project related activities with other elements of the NCI Agency, International Staff NATO Office of Resources (IS-NOR), NATO committees, NATO Nations and Allied Command Operations / Transformation (ACO/ACT);
• Supports risk management for assigned projects, and provides risk guidance to lead Project Mangers.
• Manages on site contractors in support of Local Project Delivery;
• Supports Service Operations Branch in submitting and managing Northwood Change Requests (NCR) as they relate to work services for local and external projects;
• Represents the CSU in NATO Committees, Steering Groups/Boards and Conferences and liaises with other NCI Agency entities and customers as required to facilitate the commitment of CSU resources;
• Represents the CSU at project working groups, conferences, and planning as directed;
• Execu