Project Coordinator

JR United Kingdom; Newcastle upon Tyne; On-site; GBP 28,000 - 40,000; Full time

Job summary

A leading company in the media space seeks a Project Coordinator in Newcastle upon Tyne to manage sponsored Snap projects. With a focus on delivering results across multiple projects, you'll be integral in ensuring alignment between clients and teams. This role requires strong analytical skills, time management, and the ability to thrive in a dynamic environment.

Benefits

Onsite kitchen available for breakfast and lunch.

Qualifications

• 2 to 3 years in a project coordination or project management role.
• Advertising industry experience preferred.
• Experience managing heavy workloads and complex project pipelines.

Responsibilities

• Manage sponsored Snap projects and ensure deliverables are executed within defined scope.
• Ensure alignment with media agencies and internal teams through effective communication.
• Track all projects using Monday.com, ensuring data accuracy.

Skills

Strong creative and analytical abilities

Excellent time management

Strong verbal and written communication skills

Strong organizational skills

Ability to identify process optimizations

Tools

Monday.com

Salesforce

Job description

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Project Coordinator, newcastle-upon-tyne, tyne and wear

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Client:

Widen the Net Limited

Location:

newcastle-upon-tyne, tyne and wear, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

04.06.2025

Expiry Date:

19.07.2025

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Job Description:

The Media Project Coordinator will independently manage sponsored Snap projects and ensure deliverables are executed within the defined scope and requirements.

They have a proven track record of handling a high volume of concurrent projects (typically around 10 at any given time) across a diverse client base, keeping everything running smoothly and on time.

Key responsibilities include:

• Managing the trafficking of all video project requests to vetted video production companies, ensuring briefs are complete, budgets meet requirements, and cultural or language considerations are factored into partner selection.
• Confidently hosting video calls with media agencies, end clients, and internal teams, ensuring alignment and fostering strong working relationships that reflect the culture and expectations of leading media companies.
• Tracking all projects accurately, ensuring data inputs in Monday.com align with production guidelines and project details.
• Conducting timely project kickoffs, ensuring all brief details are captured, stakeholder alignment is achieved, and final asset approvals are completed for payment.
• Building project timelines and approving budgets for eligible ad campaigns and Creative Strategy requests.
• Proactively identifying potential challenges during project kickoff and offering creative solutions.
• Effectively juggling approximately 10 active projects at once, ensuring deadlines, quality, and stakeholder expectations are consistently met.

Required skills:

• Strong creative and analytical abilities.
• Excellent time management and ability to handle a high volume of simultaneous projects efficiently.
• Confident, engaging personality well-aligned with the culture of media companies and agencies.
• Deep understanding of the media, tech, and brand landscape and emerging trends.

Required experience:

• 2 to 3 years in a project coordination or project management role.

Desired skills:

• Advertising industry experience and knowledge.
• Experience managing heavy workloads and complex project pipelines.
• Strong verbal and written communication skills, especially when hosting client-facing or agency-facing video calls.
• Proven ability to prioritize and manage multiple tasks, projects, and shifting priorities in a fast-paced environment.
• Ability to identify process optimizations that drive faster turnaround without sacrificing creative quality.
• Strong organizational, problem-solving, and interpersonal skills, with meticulous attention to detail.
• Experience with project management and CRM tools such as Monday.com and Salesforce.

Logistics and contract details:

• Location: Farringdon office, London, with the requirement to be onsite 4 out of 5 days per week.
• Amenities: Onsite kitchen available for breakfast and lunch.
• Contract length: 6 months, with a possible extension (no guarantee).
• Contract type: Inside IR35.

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