Project Coordinator

Vita Mojo International LTD; London; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

Vita Mojo is seeking a Project Coordinator to ensure seamless communication and deliver exceptional experiences throughout project lifecycles. This role involves project planning, logistics management, and collaboration with clients and teams. Join a dynamic environment where your organizational skills and problem-solving abilities will shine.

Benefits

Private Healthcare

Life Assurance

Income Protection

Learning & Development Opportunities

25 days annual leave plus public holidays

Parental Leave

Paid Carer’s Leave

Birthday Leave

Social Events

Dog-Friendly Office

Qualifications

• Proficiency in project management tools is preferred.
• Experience in a fast-paced environment is essential.

Responsibilities

• Coordinate project plans, timelines, and budgets.
• Oversee installations and manage supplier relationships.
• Act as the central point of contact for clients and stakeholders.

Skills

Organisation

Communication

Attention to Detail

Problem-Solving

Time Management

Tech-Savvy

Job description

Location:Central London

Job Type:Full time

Compensation:£30,000 - £35,000

Why join us?

If you love food and technology as much as we do, you’ll love life at Vita Mojo. We’re on a mission to revolutionise the hospitality experience for operators and their customers. Through our smart digital products, we’re powering the digital transformation of your favourite pubs, bars and restaurants. And we want a world where everyone gets the meal they’re hoping for. Each and every time.

Our Vita Mojo DNA

We’re proud to have built an award-winning digital platform. Vita Mojo is a positive, energetic and forward-thinking place to work, and when you become a Moji, you’ll be joining a supportive team who’ve always got your back. Our passion for technology and food is matched only by our support for our people.

About the role

Your mission as a Project Coordinator at Vita Mojo is to… be the primary point of contact for our clients, ensuring seamless communication and delivering an exceptional experience throughout the project lifecycle. You’ll play a key role in bringing our projects to life—from planning logistics to problem-solving on the go.

With a sharp eye for detail and a proactive approach, you’ll thrive in a fast-paced environment where organisation and adaptability are key. As part of a small, close-knit team, you’ll take ownership of your work, collaborate closely with others, and contribute to our collective success with a problem-solving mindset and a passion for delivering excellence.

The day-to-day

What you’ll be doing:

• Project Coordination – Assist in developing project plans, timelines, and budgets to keep everything running smoothly.
• Logistics & Installations – Organise and oversee time-specific installations, supplier management, and stock control to ensure successful deployments.
• Communication & Briefing – Act as the central point of contact, keeping install teams, clients, and stakeholders updated throughout the process.
• Sign-offs & Permissions – Work closely with clients and the sales team to secure necessary approvals, ensuring all requirements are met before installation.
• Resource & Quality Management – Monitor deliveries, check quality standards, and ensure everything is in place for a flawless execution.
• Tracking & Problem-Solving – Keep a close eye on project progress, identify potential roadblocks, and work with the team to find solutions.
• Collaboration & Stakeholder Management – Partner with the sales team to manage the project pipeline and keep all stakeholders informed.

Working at Vita Mojo means being adaptable and ready to take on new challenges as we continue to grow. While these will be your core responsibilities, the role may evolve over time based on your own development, aspirations, and the needs of the team. If you love working in a fast-paced, problem-solving environment, we’d love to have you on board!

About you

What We’re Looking For:

• Master of Organisation – You thrive in a fast-paced environment, juggling multiple tasks and prioritizing effectively to keep everything on track.
• A Clear Communicator – Whether it’s with clients, internal teams, or stakeholders, you communicate concisely and confidently, ensuring everyone is aligned.
• Detail-Oriented – Accuracy is key! You take pride in ensuring project documentation, reporting, and logistics are handled with precision.
• Problem-Solver – Challenges don’t faze you. You proactively identify roadblocks and find solutions to keep projects moving smoothly.
• Time Management Pro – You know how to manage deadlines and adapt to shifting priorities without missing a beat.
• Tech-Savvy – You’re comfortable using project management tools and software to streamline processes and enhance efficiency.

It’d be a bonus if you:

• ️Proficiency in German would be considered a strong advantage, enabling seamless communication with our German-speaking clients and stakeholders.

If you’re someone who thrives in a dynamic, ever-evolving environment and loves being at the heart of successful project execution, we’d love to hear from you!

Our Benefits and Ways of Working
We’re proud of the open, inclusive, and supportive culture we’ve built, and continue to build Vita Mojo. We operate a hybrid working model with two in-office collaboration days each week. Outside of those, we trust our team to manage their working day in a way that suits them, while being mindful of team needs, collaboration, and business priorities. This means you can flex your time when needed, whether for personal appointments, family responsibilities, or deep-focus work as long as you’re communicating openly and delivering on your goals.

Private Healthcare
All team members have access to private medical insurance through Vitality Health, offering fast access to high-quality healthcare, wellbeing resources, and the Vitality Programme.

Life Assurance
We provide Group Life Assurance through Legal & General, offering financial protection and wellbeing support to your loved ones in the event of your passing.

Income Protection
Income Protection is offered via Canada Life to support you financially if you’re unable to work due to long-term illness or injury, with additional support to help you return to work when ready.

Learning & Development
We believe that when you grow, we all grow. We’re proud to support professional development that helps you build transferable skills, whether that’s in your current role or to set you up for future success within the company.

We’re also happy to support learning that’s not strictly role-specific, as long as it’s professionally enhancing and contributes to your broader growth at Vita Mojo.

Holiday Allowance
Team members receive 25 days of annual leave plus public holidays. This increases with each full year of service, up to 28 days.

Carer’s Leave
We offer one week (five days) of paid leave annually to support team members caring for a loved one.

Parental Leave
Our enhanced parental leave policy supports all new parents after three months of employment. Primary caregivers receive 16 weeks of full pay, followed by 50% pay for an additional 16 weeks. Secondary caregivers receive four weeks of full pay, plus an additional two weeks after three years of service.

Health Leave
We offer 12 days of fully paid sick leave annually to support your health and recovery.

Birthday Leave
Take the day off to celebrate your birthday—it’s on us.

Social Events
We host regular team socials, from monthly in-office drinks to quarterly offsites, celebrating milestones and enjoying time together as a team.

Dog-Friendly Office
We welcome well-behaved dogs in our offices.