Project Coordinator

JR United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive Project Coordinator to join their dynamic team. This role is pivotal in managing HVAC Capital Works projects and requires excellent multitasking abilities. You will coordinate site construction activities, manage engineer schedules, and maintain communication with clients. With a strong emphasis on professionalism and customer service, this position offers a unique opportunity to grow within a supportive environment. If you're looking to develop your skills in a thriving company committed to diversity and excellence, this role is perfect for you.

Qualifications

• At least 1 year of experience in an office environment.
• Proficient in Microsoft Office with strong organizational skills.

Responsibilities

• Coordinate site construction projects for effective execution.
• Manage scheduling of engineer diaries for optimal coverage.
• Support clients via telephone and email.

Skills

Administrative experience

Microsoft Office proficiency

Organizational skills

Communication skills

Customer focus

Education

5 GCSEs including English and Maths

Job description

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Born in racing, our expectations are high. All members of our team are multifaceted and highly driven to exceed targets. This is a unique opportunity to test yourself while leading a new area of expertise at Spark.

Your Missions :

• Act as a key point of contact to communicate project status to internal stakeholders.
• Promote and facilitate cross-functional communication and collaboration.
• Support the Project Leader with a wide range of activities for the assigned project(s).

Main Responsibilities :

• Define project scope, objectives, and deliverables for each milestone.
• Create detailed project timelines and monitor progress daily.
• Build and utilize dashboards to monitor progress on engineering releases, purchase orders, and deliveries.
• Ensure the BOM is updated daily by the Engineering and Supply Chain teams.
• Identify risks and collaborate with Engineering and Supply Chain Teams to propose mitigation plans.
• Report project status to the Project Leader weekly.
• Schedule and coordinate weekly project team meetings and other necessary meetings, including sending invitations.
• Coordinate build events with Workshop, Engineering, Supply Chain, and Quality teams.
• Support vehicle development and validation teams to ensure component and spares availability.
• Prepare milestone reviews, including the collection of deliverables (plans, reports, etc.).
• Monitor the project budget as required by the Project Leader.
• Lead the design, implementation, and continuous improvement of lean project management tools in compliance with quality standards (ISO 9001, etc.).

Your Profile :

• Bachelor’s or Master’s degree in a relevant engineering field (Automotive, Mechanical Engineering, or similar).
• Good knowledge of Project Management methodologies and tools.
• Experience in Project Coordination within the Motorsport or Supercar industry.
• Excellent planning and organizational skills with strong attention to detail.
• Self-starter with the ability to work with high-level instructions and seek support from other teams.
• Team-oriented with strong communication skills and the ability to challenge and influence others.
• Fluent in English and willing to learn French.

While knowledge and experience are important, motivation, attitude, and drive to grow are key for Spark.