Project Coordinator

Harniss; Kettering; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Annual leave scheme

Leave buy/sell

Job summary

Harniss Building Services Solutions is seeking a highly organised Project Coordinator to join our contracting team in the UK. The role is primarily administrative, supporting Project Managers, Engineers, subcontractors and clients to keep documentation, records and communications up to date throughout the project lifecycle.

You will manage document control, organise project files, schedule meetings and chase actions, while using Procore, Procure or similar systems to keep information accurate

Qualifications

• Previous experience in an administrative, project coordination or construction support role.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Experience using document management or project management systems such as Procore, Procure or similar.
• Strong organisational skills with excellent attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain project documentation including room handovers, progress mark‑ups, drawings, RFIs, technical submittals and project records.
• Manage document control processes, including version control and distribution of information to relevant parties.
• Organise and maintain project files, correspondence, reports and meeting minutes.
• Chase and follow up on actions arising from project meetings.
• Coordinate and arrange project meetings as required.
• Assist Project Managers with project schedules, timelines and deliverable tracking.
• Use client and third‑party document management systems, including Procore, Procure or similar software.
• Monitor deadlines for inspections, submissions and project deliverables.

Skills

Administrative experience

Project coordination

MS Office

Communication skills

Organisational skills

Education

GCSEs in English and Maths

Tools

Microsoft Office (Word, Excel, Outlook)

Procore / Procure

Job description

Annual leave service benefits – additional day every 3, 6 and 12 years capped off at 28 days annual leave

Buying and selling annual leave scheme

Harniss Building Services Solutions are a successful building services consultant and contractor that undertake design, installation and commissioning of building services with a specialism in the healthcare sector. We are also experienced in low carbon engineering solutions and renewable technologies, which is becoming an ever-increasing part of our work as the industry changes to focus on sustainability and reducing its impact on climate change.

This is an exciting opportunity for a highly organised and proactive Project Coordinator to join our dynamic team. This role is primarily administrative in nature and will provide essential support to our Contracting team, ensuring project documentation, records, communications and processes are managed efficiently throughout the project lifecycle. Working closely with Project Managers, Engineers, subcontractors, suppliers and clients, you will help coordinate project information, maintain accurate project records and support the successful delivery of projects from inception through to completion.

The position is available at either our Kettering or Fareham office.

Responsibilities

• Maintain project documentation including room handovers, progress mark-ups, drawings, RFIs, technical submittals and project records.
• Manage document control processes, including version control and distribution of information to relevant parties.
• Organise and maintain project files, correspondence, reports and meeting minutes.
• Chase and follow up on actions arising from project meetings.
• Coordinate and arrange project meetings as required.
• Assist Project Managers with project schedules, timelines and deliverable tracking.
• Use client and third-party document management systems, including Procore, Procure and other project portals.
• Monitor deadlines for inspections, submissions and project deliverables.
• Assist with procurement administration and departmental support.
• Support subcontractor and supplier enquiries and maintain associated records.
• Act as a point of liaison between Project Managers, Engineers, subcontractors, suppliers and clients.
• Draft and distribute project correspondence, reports and communications.
• Handle incoming telephone calls, emails, general office enquiries and visitors.
• Support the Health & Safety department with administrative tasks as required.
• Assist with the preparation, organisation and collation of O&M manuals.
• Undertake general office administration, including printing, scanning and document preparation.
• Provide administrative cover for other departments during periods of annual leave and absence.
• Support the Contracting team to ensure project objectives and deadlines are achieved.
• Take steps to minimise administrative inefficiencies and maintain effective project record keeping.

Requirements

• Previous experience in an administrative, project coordination or construction support role.
• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook.
• Experience using document management or project management systems such as Procore, Procure or similar software.
• Strong organisational skills with excellent attention to detail.
• Ability to effectively prioritise and manage multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• Professional and confident approach when dealing with clients, suppliers and colleagues.
• Proactive problem-solving skills and the ability to follow up actions through to completion.
• Ability to work both independently and as part of a team.
• GCSEs (or equivalent) in English and Maths.

Harniss have been appointed Principal Contractorfor the plant room refurbishmentworks at Stella & Harry Freedman House.

Our team got to engage with the fantastic students from The Duston School.

Planning Permission granted for the Melksham state-of-the-art 82 bed care home.