Project Coordinator

Jobtailor; Greater London; On-site; GBP 25,000 - 34,000; Full time

Job summary

Jobtailor in London is seeking an organized Operations/Project Support Assistant to create regular Excel reports for stakeholders, assist with purchasing orders and invoicing, and coordinate delivery tasks across multiple projects.

You will work with Operations and Product teams in a fast-paced environment, providing administration support, maintaining trackers, and communicating clearly to keep everyone aligned and on schedule.

Qualifications

• Strong Excel and Microsoft Office skills are required.
• Proactive, self-motivated and highly organized.
• Excellent time management and communication abilities.

Responsibilities

• Create and maintain regular reports and trackers in Excel for internal and stakeholders.
• Support Operations and Product teams with raising purchase orders and processing invoices.
• Assist the Delivery team with ad-hoc project coordination tasks when needed.
• Help with general team administration and coordination across multiple projects.
• Take ownership of tasks and look for opportunities to add value.
• Communicate effectively with team members to ensure alignment and progress tracking.

Skills

Excel

Microsoft Office

Organizational skills

Time management

Communication

Teamwork

Proactive

PO & invoicing knowledge

Planner

Tools

Microsoft Planner

Job description

• Create and maintain regular reports and trackers in Excel for internal and stakeholders
• Support the Operations and Product teams with raising purchase orders and processing invoices
• Assist the Delivery team with ad-hoc project coordination tasks when needed
• Help with general team administration and coordination across multiple projects
• Take ownership of tasks and look for opportunities to add value
• Communicate effectively with team members to ensure alignment and progress tracking

Requirements

• Good Excel skills and a solid grasp of Microsoft Office (Word, Outlook, PowerPoint)
• Highly proactive and self-motivated
• Strong organizational and time-management skills
• Eager to learn and grow in a fast-paced environment
• Comfortable working with numbers, documentation, and structured processes
• Great communication and teamwork skills
• Basic knowledge of purchase order and invoicing processes (nice to have, not required)
• Familiarity with Microsoft Planner or project scheduling tools (nice to have, not required)
• Some exposure to project environments, even in academic or volunteer settings (nice to have, not required)

Core Competencies

Demonstrates strong Excel skills and proficiency in Microsoft Office, with a focus on effective communication, organization, and time management. Capable of supporting project coordination and administration across multiple teams while proactively seeking opportunities to add value.