Project Coordinator

Independent Cinema Office; Greater London; Remote; GBP 20,000 - 32,000; Full time

Job summary

Independent Cinema Office is recruiting a Project Coordinator for the LCVA: Building an Independent and Sustainable Future project. The role is London-based and remote with monthly in-person meetings in London.

You will support delivery, co‑ordinate activities across partners, and help with events, archive work and communications. The position is part of a three-year funded project, with a mix of administration, outreach and content development, and a focus on accessible, collaborative delivery

Job description

London based remote (meeting 1 day per month)

Hours of employment: Two days per week for the duration of the project, plus 15 additional paid days for event support across the project

Term: The role forms part of a three-year funded project. The appointment's start and end dates will be agreed.

London Community Video Archive (LCVA) preserves and shares community video, enabling people to engage with the histories, experiences and struggles held within its collections.

Our BFI-funded project, LCVA: Building an Independent and Sustainable Future, will support the organisation's long-term development through collections work, community engagement, partnership building and new income-generating activity.

The project includes a pilot Friends membership scheme, the Gaps in the Archive initiative, annual Curatorial Fellowships, the Grassroots Archive Moving Image Network (GAMIN), and improvements to the accessibility of our online archive.

About the role

The Project Coordinator will support the delivery of the project, working closely with the Project Director, Curatorial Fellows, trainees, consultants and partners. They will contribute to project coordination, events, archive development, administration and communications.

This is a varied, hands-on role within a small organisation. The Project Director and Project Coordinator will work closely together on practical delivery, with the Project Director providing overall leadership, management and support.

The project is entering a new phase, and detailed working arrangements will develop as the team comes together. The Coordinator will help shape these arrangements, drawing on their skills and experience. Specific responsibilities and priorities will be agreed together and reviewed as the project progresses, within the scope of the role and the paid time available.

There is a budget for training and professional development, with priorities agreed with the Project Director.

What you’ll be working on

The following describes the main areas in which the Coordinator will contribute. The balance of work across these areas will vary over the course of the project. A workplan will be developed with the Project Director when the Coordinator joins, with regular opportunities to review priorities, workload and support needs. There will be scope to take the lead on individual projects, with responsibilities agreed together according to interests, skills and available time, and support from the Project Director.

Project Coordination and Administratio

• Coordinate project schedules, meetings and timelines in collaboration with the Project Director.
• Organise meetings, prepare documentation, record decisions and follow up agreed actions.
• Maintain project records and support the processing and tracking of expenses and invoices, working with the Project Director and bookkeeper.
• Support project monitoring, data collection and reporting, working with the Project Director and Evaluator to gather and organise agreed information, feedback and records of activity.
• Assist with the coordination of project partners, consultants, volunteers and other contributors.
• Help organise project reviews and team debriefs, recording learning and agreed next steps.
• Attend relevant meetings and events as agreed with the Project Director.

Communications and Digital Content

• Lead on creating and publishing content for the LCVA website, online archive, newsletters and social media.
• Support the promotion of events, archive content and project activities.
• Help prepare communications for Friends members, Fellows, partners and other project participants.
• Lead on website updates and the gathering and checking of content for website redevelopment.
• Support accessible communications and coordinate agreed tasks relating to captioning, subtitling and other access provision, with guidance from relevant specialists.
• Help document and share project learning with audiences, partners and the wider archive and cultural sectors.

Events, Fellowships and Membership Support

• Support the practical organisation and delivery of screenings, workshops, talks and discussion events, working with the Project Director, Fellows and partners.
• Support the recruitment, induction and ongoing administration of the Curatorial Fellowship programme.
• Coordinate agreed event arrangements, including scheduling, venues, bookings, technical requirements and participant communications.
• Provide administrative and logistical support for the Grassroots Archive Moving Image Network (GAMIN), including its two national events and communications with participating organisations.
• Support the administration of the pilot Friends of the LCVA membership scheme, including membership records, enquiries and member communications.
• Help coordinate access arrangements and collect feedback from participants and audiences.

Archive and Collections Support

• Provide practical and administrative support to the Gaps in the Archive initiative, working with trainees, consultants and partners.
• Support the maintenance and updating of archive records, collections information and related documentation.
• Assist with the administration of rights enquiries, licensing and copyright permissions, with guidance from the Project Director and relevant specialists.
• Provide administrative support to cataloguers, Curatorial Fellows and partners involved in archive research, cataloguing and publication.
  Support agreed information gathering and coordination tasks for the Archive Consultant and Clip-Sales Consultant.

About you

We welcome experience gained through paid work, freelance practice, volunteering and community-led activity.

• Experience working in small archives, museums, heritage, arts, community or cultural organisations, including voluntary or community-led settings.
• Experience supporting projects involving multiple stakeholders and fixed deadlines.
• Demonstrable interest in archives, heritage, community arts, media or cultural projects.
• Experience working with websites, content management systems or digital platforms.
• Experience collecting, organising and presenting information for monitoring, reporting or evaluation.
• Good IT skills, including Microsoft Office, Google Workspace and social media platforms.
• Experience using social media and digital communications to engage audiences.
• Excellent written and verbal communication skills.
• Strong organisational skills and attention to detail.
• Ability to work collaboratively with a wide range of people and communities.
• Ability to work independently, manage competing priorities and use initiative, including recognising when to seek guidance or discuss workload.
• Commitment to equality, diversity and inclusion, including accessible ways of working.
• Commitment to ongoing learning and professional development.
• Experience of archive cataloguing, collections management or rights administration.
• Experience updating and maintaining websites using a content management system (CMS), with an interest in making digital content accessible.
• Experience supporting the organisation and delivery of screenings or other public events.
• Knowledge of community video, video activism, community arts or moving image heritage.
• Experience supporting community engagement or participatory arts projects.
• Familiarity with archive, heritage or cultural sector networks.

You do not need to meet every desirable criterion to apply.

The London Community Video Archive is committed to equality, diversity and inclusion. We particularly welcome applications from people currently underrepresented in the cultural and heritage sectors, including Black, Asian and ethnically diverse people, disabled people and LGBTQ+ people. Please contact us if you need support or adjustments to take part in the application process.

As a small organisation with limited recruitment capacity, we will not be able to provide individual feedback to all applicants.

The closing date for this position is 29/10/2026 at 15:00