Infrastructure Project Coordinator — Secure AI Deployments

RHAELM; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Rhaelm in the United Kingdom seeks a Project Coordinator to support infrastructure programmes by keeping schedules, documentation, and reporting up to date so delivery teams can make informed decisions. You will act as the organisational backbone, freeing Project Managers to focus on delivery and risk.

Responsibilities include maintaining timelines, coordinating meetings, and producing governance packs, with close attention to permits, RAMS, and compliance.

Qualifications

• Experience in a project support, coordination, or admin role in infrastructure/technology
• Proficient with MS Project, Primavera, Jira or Smartsheet
• Experience producing accurate reporting for project boards
• Able to manage multiple simultaneous projects with competing priorities

Responsibilities

• Maintain project timelines, schedules, and task lists reflecting current status
• Coordinate meetings, agendas, minutes, and follow-up actions
• Produce and maintain project documentation, trackers, status reports, governance packs
• Track progress against milestones, flag risks and issues
• Support procurement administration including PO requests and invoices
• Manage project mailboxes and correspondence with timely responses
• Maintain records of permits, RAMS, O&M manuals, and compliance docs
• Liaise with internal teams, suppliers and stakeholders to ensure resources are available
• Assist with continuous improvement of PMO processes, tools and templates

Skills

Organisational skills

Communication

MS Office proficiency

Proactive & self-motivated

multitasking

Security-conscious

Education

A-levels or equivalent

Project support qualification (APM PFQ) desirable

Tools

MS Project

Primavera

Jira

Smartsheet

Job description

Rhaelm in the United Kingdom seeks a Project Coordinator to support infrastructure programmes by keeping schedules, documentation, and reporting up to date so delivery teams can make informed decisions. You will act as the organisational backbone, freeing Project Managers to focus on delivery and risk.

Responsibilities include maintaining timelines, coordinating meetings, and producing governance packs, with close attention to permits, RAMS, and compliance.