Project Coordinator

FinOps Weekly; Bracknell; Hybrid; GBP 30,000 - 42,000; Full time

Job summary

TEKsystems Global Services in Bracknell is seeking a Project Coordinator to support the Delivery team across the EMEA region. You will manage time-sensitive tasks, coordinate cross-functional activities, and maintain accurate project data, ensuring timely, high-quality outcomes.

You'll work closely with Delivery, Solutions, Sales, and Finance teams, handle engagement setup and closeout, track timesheets and utilisation, and contribute to monthly financial reviews and customer reporting, while

Qualifications

• Experience supporting projects and/or project coordination.
• Proven ability to work with cross-functional teams.
• Strong organisational and communication skills.

Responsibilities

• Leads internal project setup meetings with Delivery, Solutions, Sales, and Finance to ensure onboarding timelines.
• Completes vendor management system closeout tasks and reconciles financials.
• Tracks timesheets, approvals, and utilisation across projects; maintains delivery portfolio.
• Facilitates project mobilisation, extensions, and closeouts with relevant teams.
• Participates in monthly financial reviews and customer reporting.

Skills

Project coordination

MS Office

Time management

Cross-functional collaboration

Tools

MS Office Suite

Excel

PowerPoint

Vendor Management System

Job description

# Project CoordinatorBracknellFinOpsNot Specified01/04/2026Full-timeHybridFavoriteAccess Job## Job DescriptionGeneral Description: As a key member of the Delivery team supporting the entire EMEA region, the Project Coordinator plays a vital role in driving operational excellence across TEKsystems Global Services (TGS) engagements. This role provides essential administrative and project management support, working in close partnership with Delivery Teams to ensure seamless execution and high-quality outcomes. Operating in a fast-paced, dynamic environment, the Project Coordinator manages time-sensitive tasks and collaborates across multiple active projects to help meet critical deliverables, timelines, and objectives. The role demands a proactive, detail-oriented individual who thrives on juggling multiple responsibilities and takes pride in delivering results. Success in this position requires: • A strong sense of ownership and accountability. • The ability to adapt quickly to changing priorities. • A collaborative mindset and positive attitude. • Excellent organisational skills and attention to detail. Key Accountabilities: Engagement Set-Up • Leads internal kick off meetings with Delivery, Solutions, Sales, FSG, OSG, Commercial & FinOps – ensuring that the Sales to Delivery process is fully managed to ensure we achieve customer onboarding timelines • Manages VMS (Vendor Management System, e.g. Fieldglass, Beeline, etc.) activities where required (user set up, management & troubleshooting) Engagement Close Out • Completes VMS (Vendor Management System) closeout tasks • Ensure all internal items are closed, coordinating with internal teams to ensure financials/invoicing/etc. has been reconciled Resource Management • Timesheet o Tracks missing time and produce missing time reporting o Tracks unapproved time and produce unapproved time reporting o Approval of timesheets for specific projects • Utilisation o Delivery pool maintenance o Manages utilisation process by allocating, tracking and updating Delivery team members for engagements Account Management • Facilitates project mobilisation extension and closeout, supporting relevant teams with Client specific requirements, consultant onboarding, etc. • Works with Delivery on weekly validation of project data; unapproved time & expenses, Project start & end dates, project hours, project expenses • Facilitates the internal kick off calls, as well as ramp up/downs and extensions • Conducts internal calls for portfolio of projects • Attends RAID meetings and tracks risks, issues, and changes • Attends monthly internal financial status meeting with Delivery, OSG, and FSG for status reporting & analysis (cost, revenue, GP) • Manages delivery portfolio tracking • Produces Customer reporting in line with service reviews, using formats such as Excel and PowerPoint • Auditing of internal Delivery process and projects • Partner with cross-functional teams to troubleshoot and resolve Delivery project administrative issues (OSG, FSG, CBP, FinOps) Requisite Abilities and/or Skills • Excellent oral, written, interpersonal, and cross-cultural communication skills • Results oriented with focus on achieving overall business objectives • Reliable with deadlines and follow-up • Familiarity with project management life cycle • Proficiency in MS Office Suite (Word, PowerPoint, Excel) • Highly effective time and project coordination skills • Ability to organize, prioritise, coordinate, and implement tasks whilst working on multiple projects • Effective problem-solving skills • Customer focused • Self-motivated and independent • Continual improvement focused; can identify and implement business process changes • Can lead project resources and be a strong individual contributor directly involved in completing project deliverables Basic Qualifications and Experience • Experience supporting projects and/or project coordination • Experience working with cross-functional Teams Additional Requirements per role • Proven experience in an IT environment • General understanding of IT environments and able to demonstrate initiative in challenging project situations to provide continual improvement throughout the delivery of services • Support of Delivery team members as requested with FMLC activities Other Requirements • Customer First Mindset • This role may require minimal travel • Other duties as requested Behavioral Competencies and Responsibilities • Partners with OSG and FSG Team for purchase orders and invoice tracking. • Works closely with Delivery to provide a smooth Onboarding process for new Consultants • Participates in monthly financial review meetings with Delivery, OSG and FSG • Takes detailed notes to ensure all interaction with internal stakeholders is captured accurately • Asks key questions to get to the root of a process challenge, takes ownership of the issue and drives for results, with other cross – functional partners, until fully resolved • Accurately completes all relevant data within the systems/trackers used Instills Trust • Develops and maintains trust with Delivery and other internal partners by acting on feedback and ensuring engagement success. • Initiates internal relationships by understanding one another’s roles and how to lean on each other for success. Action Orientated • Identifies risks, such as repeated missed timecard submission or approvals, and partners with Delivery to resolve the issue • Implements root cause analysis to investigate issues with processes which impact the Customer, Customer facing reporting, project/resource set-up and extensions, Customer pricing and SoWs • Involves necessary partners promptly when an issue requires escalation Ensures Accountability • Seeks relevant internal feedback on service provided to partner functions and acts to identify areas of improvement • Takes ownership of self-development by utilising resources such as Degreed training, partnering with leadership for additional growth opportunities, researching additional training to broaden knowledge such as PMI, Prince2 and Safe Agile certifications • Holds self-accountable for meeting internal functional partner needs Manages Ambiguity • Pivots when the needs of a project change, PCR and WO • Juggles the needs of multiple Delivery Partners and adjusts the operating rhythm and tactical approach accordingly • Proactively determines responsibilities on introduction calls and can create contingency plans when things are unclear to keep the project moving Plans & Aligns • Prioritises tasks based on urgency • Deadline conscious when creating an operating rhythm to include completion of all necessary tasks like updating budget trackers, approving timecards, submitting finish sheets, and Peoplesoft timecard upload when required. • Supports Delivery personnel with Consultant Onboarding and confirms all forms are completed in a timely manner (PCN, WO, etc.) Customer Focus • Educates self on Customer requirements within the SoW to ensure project completion, contract compliance and Customer satisfaction • Uses weekly validation reports and auditing (GDP, Peoplesoft Tableau) • Reports, project specific budget burndowns, etc. to track project performance metrics to guarantee the engagement is at a healthy GP and revenue based on what was solutioned • Participates in tasks aligned with operational optimisation of engagement, including but not limited to approving timecards and monitoring/auditing processed payroll which directly affects Customer invoicing.