Project Coordinator

Bytes Group

Leatherhead

On-site

GBP 32,000 - 42,000

Full time

5 days ago

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Job summary

Bytes Group in Leatherhead, United Kingdom, is seeking a Project Coordinator to provide professional project and service delivery coordination across Cloud, Security and Software Optimisation engagements. You will own a portfolio of lower complexity projects, acting as the primary day-to-day contact for customers and coordinating delivery across teams.

You will work with Project Managers, Service Delivery Managers, Consultants, Account Managers and customer stakeholders to ensure engagements

Qualifications

Experience coordinating customer-facing projects or services.
Excellent communication and stakeholder management skills.
Experience managing meetings and customer communications.
Ability to coordinate multiple concurrent projects and services.
Strong planning, organisation and time management.

Responsibilities

Own and coordinate a portfolio of customer projects and service engagements.
Act as the primary day-to-day delivery contact for assigned customers.
Manage engagements through the delivery lifecycle from handover to closure.
Ensure deliverables meet scope, timescales and objectives.
Support mobilisation, onboarding, transition and closure activities.
Escalate delivery concerns to senior Project Managers where appropriate.
Lead customer project meetings, reviews and governance calls.
Coordinate resources across Project Management, Consultancy and Sales.
Maintain status reports, RAID logs and project documentation.
Monitor budgets, forecasts and utilisation.
Produce customer-facing progress reports and governance packs.

Skills

Communication

Stakeholder management

Project coordination

Meeting facilitation

Planning & organisation

PRINCE2 knowledge

MS Office

Project management systems

Tools

MS Office

Project management systems

Job description

(OVERALL DESCRIPTION OF THE POST WITHIN THE TEAM AND ORGANISATION)

The Project Coordinator will provide professional project and service delivery coordination across a portfolio of Cloud, Security and Software Optimisation customer engagements.

The role sits within the Project Management team and is responsible for owning and coordinating a portfolio of lower complexity projects and services from initiation through to closure or transition into Business As Usual operations.

The Project Coordinator will act as the primary day-to-day contact for assigned customers, managing communications, delivery coordination, reporting, governance activities and stakeholder engagement.

The role will work closely with Project Managers, Service Delivery Managers, Consultants, Account Managers and customer stakeholders to ensure engagements are delivered in line with agreed objectives, timescales and quality expectations.

The position plays a key role in:

Delivering lower-complexity projects and services directly.
Managing customer relationships throughout the engagement lifecycle.
Coordinating delivery resources and schedules.
Facilitating customer meetings and governance forums.
Maintaining project plans, RAID logs, actions and reporting.
Supporting budget, forecast and billing processes.
Identifying and escalating risks, issues, commercial concerns and change requirements.
Ensuring high levels of customer satisfaction and service quality.
Supporting the successful delivery of Cloud, Security and Software Optimisation solutions and services.

KEY RESPONSIBILITIES:

Own and coordinate a portfolio of customer projects and service engagements.
Act as the primary day-to-day delivery contact for assigned customers.
Manage engagements throughout the delivery lifecycle from handover through to closure.
Ensure customer deliverables are completed in accordance with agreed scope, timescales and objectives.
Support mobilisation, onboarding, transition and closure activities.
Escalate delivery concerns to senior Project Managers where appropriate.

Customer Relationship Management

Establish and maintain strong working relationships with customer stakeholders.
Lead customer project meetings, service reviews, progress updates and governance calls.
Manage customer communications throughout the engagement lifecycle.
Ensure customer stakeholders understand project timelines, dependencies and required actions.
Support the resolution of customer concerns, queries and delivery challenges.
Promote a positive customer experience throughout the engagement.

Delivery Coordination

Manage project plans, budgets, schedules, milestones and resource requirements.
Coordinate delivery activities across Project Management, Consultancy, Service Delivery and Sales teams.
Monitor project progress and ensure agreed deliverables remain on track.
Track and manage project actions, decisions, dependencies and deliverables.
Coordinate workshops, technical activities and customer meetings.
Maintain status reports, RAID logs and project documentation.
Identify and record risks, issues and dependencies.
Escalate risks, issues and blockers appropriately.
Support change control processes by identifying potential scope changes and commercial impacts.
Produce customer-facing progress reports and governance packs.
Ensure project data is maintained accurately within company systems and toolsets.

Commercial & Resource Support

Monitoring of project budgets, forecasts and utilisation.
Identify potential overruns or delivery concerns and elevate appropriately.
Coordinate resource scheduling and utilisation across assigned engagements.
Ensure approved effort and delivery schedules are reflected accurately within the relevant systems.

INDIVIDUAL RESPONSIBILITIES:

Manage a defined portfolio of projects and services.
Schedule and chair customer meetings, workshops and status reviews.
Produce meeting minutes, action logs and customer communications.
Maintain project plans, milestone trackers and governance documentation.
Track delivery against agreed timelines and deliverables.
Monitor customer actions and dependencies.
Prepare customer status reports and progress updates.
Record and elevate project risks, issues and change requests.
Coordinate internal delivery teams and consultants.
Financial tracking and reporting.
Obtain customer approvals, sign-offs and acceptance documentation.
Project closure and transition activities.
Maintain accurate records across approved business systems.

WIDER TEAM NETWORK

Internal

Service Delivery Team
Governance Team
Systems Development
Internal Systems

External

Customers
Partners

QUALIFICATIONS, EXPERIENCE, & SKILLS:

( DELETE AS REQUIRED IF ESSENTIAL OR DESIRABLE, REMOVE UNNECESSARY REQUIRENENTs)

Experience coordinating customer-facing projects, services or delivery activities.
Excellent communication and stakeholder management skills.
Experience managing meetings and customer communications.
Ability to coordinate multiple concurrent projects and services.
Strong planning, organisation and time management skills.
Ability to work confidently with customers, consultants and internal stakeholders.
Experience producing project documentation, status reports and meeting outputs.
Strong attention to detail and administrative accuracy.
Good commercial awareness and understanding of project delivery principles.
Experience using Microsoft Office and project or service management systems.
Accreditation in, or able to demonstrate a good understanding and practical working knowledge of a recognised project management methodology such as PRINCE2.
Experience delivering lower-complexity customer projects.
Understanding of change control, project governance and RAID management.
Experience working within a Microsoft Partner or IT Services organisation.