Project Coordinator

Catalent; Bathgate; On-site; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Pension scheme (matching 7.5%)

Life assurance

BUPA private medical insurance

Holiday entitlement as tenure grows

LinkedIn Learning subscription

Job summary

Catalent's Bathgate site in Scotland is seeking a Project Coordinator to support the Project Management function, coordinating clinical supply and packaging projects from start to finish. You will liaise between clients and internal teams to ensure compliance and timely execution in a fast-paced environment.

The role is Monday to Friday, 100% onsite in Bathgate, UK, with responsibilities spanning timelines, vendor materials, data management, and KPI reporting.

Qualifications

• Bachelor’s degree (or equivalent) in a related field or strong educational standard with practical experience.
• Proven experience in customer service or business-related area preferred.
• Professional Project Management Qualification preferred.

Responsibilities

• Coordinate clinical supply projects from award through completion, tracking timelines and ensuring on-time delivery.
• Support project management activities through client/internal meetings, audit participation, and documentation of actions and requirements.
• Manage client-supplied materials, labels, randomizations, inventory, and depot setup to support project execution.
• Maintain project data, forecasts, KPI reporting, and financial milestones within company systems (JDE, Fusion Suite, Workfront).
• Serve as a key liaison between clients, project teams, depots, and internal stakeholders to ensure effective communication and issue resolution.
• Oversee project returns, destruction processes, invoicing activities, and resolution of invoice queries.
• Assist with departmental training, SOP development and review, and compliance with company procedures.
• Promote environmental sustainability initiatives, including waste reduction, recycling, and resource conservation.

Skills

Customer service

Time management

Communication

Teamwork

Education

Bachelor’s degree

Job description

With nearly 25 years of experience, our Bathgate location in Scotland, UK is an integral part of Catalent’s European clinical supply services network. This 141,000 sq. ft. facility has a comprehensive range of capabilities to support sponsors’ studies throughout the UK, Europe and beyond, including clinical supply management, FastChain® demand-led supply, clinical-scale commercial packaging, and QP release services.

We have high-speed, automated primary packaging for blisters, as well as semi-automated primary packaging for bottles. We offer packaging design services on site, as well as secondary packaging and clinical labeling services.

Position Summary

We have an opportunity for a Project Coordinator to join our team and support the Project Management function in delivering clinical supply and packaging projects from start to finish. You will coordinate activities, monitor timelines, and manage project documentation to ensure smooth execution. Acting as a key liaison between clients and internal teams, you will help maintain compliance and keep projects on track. This role is ideal for someone who thrives in a fast-paced, customer-focused environment and enjoys working collaboratively.

Shift: Monday to Friday

Location: Bathgate, UK

100% Onsite

The Role

• Coordinate clinical supply projects from award through completion, tracking timelines and ensuring on-time delivery.
• Support project management activities through client/internal meetings, audit participation, and documentation of actions and requirements.
• Manage client-supplied materials, labels, randomizations, inventory, and depot setup to support project execution.
• Maintain project data, forecasts, KPI reporting, and financial milestones within company systems (JDE, Fusion Suite, Workfront).
• Serve as a key liaison between clients, project teams, depots, and internal stakeholders to ensure effective communication and issue resolution.
• Oversee project returns, destruction processes, invoicing activities, and resolution of invoice queries.
• Assist with departmental training, SOP development and review, and compliance with company procedures.
• Promote environmental sustainability initiatives, including waste reduction, recycling, and resource conservation.

The Candidate

Minimum Requirements

• Bachelor’s degree (or equivalent) in a related field, or good educational standard with relevant practical experience.
• Proven experience in customer service or a business-related area preferred.
• Professional Project Management Qualification preferred.

Preferred Skills & Background

• Good knowledge of IT systems.
• Strong time management and organizational skills with a commitment to high-level customer service when managing multiple tasks.
• Excellent written and verbal communication skills.
• Ability to work effectively as part of a team, ensuring commitments are met accurately and on time.
• Professionalism, strong work ethic, positive attitude, and experience communicating with external clients.

Why You Should Join Catalent

• Be part of a leading clinical supply services network with nearly 25 years of expertise and advanced capabilities.
• Competitive Salary – Reflecting your experience and skills.
• Benefits – A pension scheme matching up to 7.5% and life assurance. Enjoy BUPA private medical insurance, a generous holiday entitlement that increases with tenure, and the option to trade leave.
• Career Development – Access high-quality training, mentoring, and cross-functional opportunities within Catalent’s global network. Benefit from a subscription to LinkedIn Learning, providing access to 10,000+ online courses.
• Health & Wellbeing – Includes an employee assistance programme, on-site canteen facilities, and an active safety and "Patient First" culture. Join Employee Resource Groups that foster a diverse and inclusive workplace. Plus, participate in charitable activities.
• Excellent Location – Just a few minutes’ drive from J3A of the M8, with free on-site parking.

Catalent offers rewarding opportunities to further your career!

Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference. personal initiative. dynamic pace. meaningful work.

Catalent is an Equal Opportunity Employer and does not discriminate based on any characteristic protected by local law.