Project & Commercial Coordinator

Dutton Recruitment; Greenwich; On-site; GBP 34,000 - 38,000; Full time

Job summary

A leading recruitment agency is seeking a Project & Commercial Coordinator to support the delivery of construction and critical services projects. This role involves project coordination, financial administration, and liaising with clients and subcontractors. Candidates must have at least 3 years of relevant experience and strong IT skills, especially in Microsoft Office. The position offers a salary between £34,000 and £38,000 and a comprehensive benefits package, including private healthcare and 24 days of annual leave.

Benefits

Private Healthcare

Private Dental Insurance

Life Insurance

Pension Scheme

24 days annual leave plus 8 bank holidays

Qualifications

• Minimum 3 years in a construction-related administrative/coordination role.
• Confident in client-facing situations.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Maintain project forecasting and tracking tools.
• Organise project meetings, producing agendas and minutes.
• Manage project documentation as per company procedures.

Skills

IT skills in Microsoft Office

Client-facing communication

Project coordination

Health & Safety documentation

Tools

Procore

1Breadcrumb

SharePoint

Job description

We are recruiting on behalf of our client for a Project & Commercial Coordinator to join their Critical Services team on a permanent basis.

This position plays a vital role in supporting the delivery of construction and critical services projects. The role blends project coordination with commercial and financial administration, ensuring projects are delivered safely, efficiently, on time, and within agreed budgets. Working closely with Project Managers, clients, subcontractors, and internal teams, you will help drive consistency, accuracy, and a high standard of service across the department.

Role Information

Contract: Permanent

Department: Critical Services

Working Hours: 7:00am - 4:00pm, including a 1-hour paid lunch

Flexibility required to suit business and project needs

Approved overtime may be paid where agreed in advance

Location: Greenwich office with regular travel to sites across London and the surrounding areas

Salary: £34,000 - £38,000 (DOE)

Key Duties

Project & Operational Support

Maintain and update project forecasting and tracking tools for the Critical Services division.

Organise and attend project meetings, producing agendas, accurate minutes, and action logs.

Collate, manage, and file all project documentation including RAMS, permits, O&M manuals, and handover packs in line with company procedures.

Set up and manage projects using internal systems such as Procore, SharePoint, and 1Breadcrumb.

Assist Project Managers with the procurement of subcontractors, suppliers, materials, and site-related expenses.

Arrange site access requirements, permits, and parking as required.

Compile Health & Safety documentation for complex or larger-scale projects.

Commercial & Financial Assistance

Support applications for payment and client invoicing processes.

Raise and manage purchase orders for labour, materials, plant, and hire equipment.

Monitor project costs, variations, and expenditure to support budget control.

Assist with short- and long-term project forecasting.

Track outstanding payments and follow up with relevant parties.

Maintain accurate records of supplier and subcontractor pricing.

Attend bi-weekly finance and management meetings to update internal financial systems and department trackers.

Client & Stakeholder Liaison

Act as a key point of contact for clients, building managers, and subcontractors.

Support relationship management through site attendance and regular communication.

Coordinate meetings between clients and Project Managers where required.

Administrative & Compliance Support

Keep job files and documentation well-structured and compliant with ISO requirements.

Assist with onboarding and compliance checks for new subcontractors and suppliers.

Support office and site compliance activities, including Fire Safety, Health & Safety, and stock audits.

Provide general administrative assistance to the Critical Services team as needed.

About You

Experience & Technical Skills

At least 3 years' experience in a construction-related administrative or coordination role.

Confident in client-facing situations, with the ability to discuss project and operational matters professionally.

Strong IT skills across Microsoft Office, particularly Excel (including formulas, pivot tables, and trackers).

Experience working with Procore, 1Breadcrumb, or similar project systems.

Understanding of key financial processes such as purchase orders, invoicing, cost tracking, and forecasting.

Working knowledge of Health & Safety documentation, including RAMS and permits.

Experience producing reports, trackers, and financial summaries.

Personal Qualities

Self-driven and proactive, with the confidence to take ownership of tasks.

Highly organised and detail-focused, able to manage multiple priorities.

Commercially aware, with an understanding of cost control and value.

Calm, adaptable, and resilient in fast-paced environments.

A collaborative team player who can also work independently.

Strong communication skills, both written and verbal.

Professional, trustworthy, and aligned with company values of Safety, Quality, Integrity, and People.

Benefits Package

Eligibility to join the Employee-Owned Trust (EOT) scheme after 12 months' service

Private Healthcare

Private Dental Insurance

Life Insurance cover

Pension Scheme

Length of Service rewards

Tradepoint Discount Scheme

Access to Private Financial Advice

24 days annual leave plus 8 bank holidays