Project Co-ordinator

Petrasco Inc; Carnforth; On-site; GBP 30,000 - 45,000; Full time

Job summary

Denholm Energy Services in Carnforth is seeking a proactive Project Coordinator to provide cross‑functional support across MOSS projects and enquiries, ensuring work progresses efficiently, accurately and on time.

You will coordinate quotations, assist with costing and procurement, support Project Managers on live projects, and maintain strong records using Pipedrive CRM and Microsoft Business Central. The role requires organisation and clear stakeholder communication.

Qualifications

• Previous experience in project coordination or project support within engineering, energy or technical environments.

Responsibilities

• Coordinate and follow up incoming customer enquiries and submitted MOSS quotations, ensuring timely customer responses and accurate records.
• Support the preparation and submission of quotations and follow up opportunities through to outcome.
• Provide day‑to‑day support to Project Managers across live projects, including project coordination, costing, commercial and administrative tasks.
• Coordinate project requirements including personnel, equipment, materials, procurement and site arrangements.
• Liaise with customers, suppliers and internal teams to coordinate requirements, programmes, actions and project updates.
• Assist with project costing, cost tracking, variations and additional works, ensuring changes and associated costs are accurately captured.
• Process project timecards and expenses, ensuring they are accurate and submitted on time.
• Support reconciliation of labour, equipment, materials and procured items against project scopes and costs.
• Use Microsoft Business Central to maintain purchasing, project, costing and invoicing information.
• Monitor project actions, deadlines and outstanding information, escalating issues to the Project Manager as needed.
• Support project close‑out, ensuring all required documentation is complete and submitted.
• Maintain accurate project, customer and commercial records throughout the lifecycle.

Skills

Project coordination

Quotations management

Costing

Procurement

Commercial administration

Communication

Multi-project management

Tools

Pipedrive

Microsoft Business Central

Microsoft 365

Job description

Denholm Energy Services is an international service provider offering leading edge services principally to the energy and defense sectors. Denholm Energy Services employs over 4,000 people and is proud of the specialist experience and skill of its workforce. With operations in the UK, Caspian, Middle East and USA, Denholm Energy Services is strategically based to support their clients across the international energy and defense sectors.

As a subsidiary of Denholm Energy Services, MOSS part of Denholm Energy Services is a leading provider of specialist on-site mechanical services across the UK. Delivering precision on-site machining, bolting, online leak sealing, composite repair and engineering solutions to critical infrastructure, supporting a wide range of industries with both planned and reactive work. Known for our 24/7 response, technical expertise, and commitment to safety, we offer hands-on roles, opportunities to develop your skills, and the chance to be part of a trusted, growing team making a real impact.

Project Coordinator! to join the team! To provide proactive coordination and commercial support across MOSS projects and enquiries, working closely with Project Managers and customers to ensure work is progressed efficiently, accurately and on time.

Location: Carnforth

Key Responsibilities

• Coordinate and follow up incoming customer enquiries and submitted MOSS quotations, ensuring timely customer responses, feedback and accurate records are maintained in Pipedrive CRM.
• Support the preparation and submission of quotations and follow up opportunities through to outcome.
• Provide day‑to‑day support to Project Managers across live projects, including project coordination, costing, commercial and administrative tasks.
• Coordinate project requirements including personnel, equipment, materials, procurement and site arrangements.
• Liaise with customers, suppliers and internal teams to coordinate requirements, programmes, actions and project updates.
• Assist with project costing, cost tracking, variations and additional works, ensuring changes and associated costs are accurately captured.
• Process project timecards and expenses, ensuring they are accurate, correctly allocated and submitted within required timescales.
• Support the reconciliation of labour, equipment, materials and procured items against project scopes and costs.
• Use Microsoft Business Central to maintain and review purchasing, project, costing and invoicing information.
• Monitor project actions, deadlines and outstanding information, escalating issues, risks or delays to the Project Manager where appropriate.
• Support project close‑out, ensuring timecards, expenses, final costing, invoicing scopes and all required project documentation are complete and submitted.
• Maintain accurate project, customer and commercial records throughout the project lifecycle.
• Act as a key point of contact between customers, Project Managers, Commercial, Finance and Technical teams.
• Provide support with other ad hoc requests and tasks as required, contributing to the smooth running of the wider MOSS team.
• Support the coordination of internal training for Technicians, ensuring site access, training requirements and associated records are maintained and kept up to date
• Maintain PPE control and stock levels, coordinate technician allocation, and identify and coordinate any special scope, site‑specific or project‑specific requirements.
• Participate in the out of hours on‑call rota, currently operating on a one‑week‑in‑five basis, providing seven days a week cover. Respond to operational and client calls outside normal working hours, coordinating appropriate actions and escalating issues where required. Liaise with the Workshop on‑call representative to coordinate technical requirements, urgent machining requirements, and equipment and tooling logistics.

Experience & Skills

• Previous experience in project coordination, project support, commercial administration, sales support or a similar role.
• Experience within engineering, construction, energy, manufacturing or a technical environment would be advantageous.
• Good understanding of quotations, costing, procurement and commercial processes.
• Strong organisational, communication, follow‑up and attention‑to‑detail skills.
• Ability to manage multiple projects, enquiries and deadlines effectively.
• Confident communicating with customers, suppliers and internal teams.
• Experience using Pipedrive CRM, Microsoft Business Central and Microsoft 365 would be advantageous.
• Proactive approach with the ability to identify issues and ensure they are followed through to completion.

Key Attributes

Proactive | Organised | Commercially Aware | Customer Focused | Accountable | Detail Focused | Strong Communicator | Team Player